Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 24ITBC1329891A-JWT, Water Meter Vaults in an amount not to exceed $200,000.00 with Bartow Precast Inc. (Cartersville, GA), to provide water meter vaults. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
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All Districts |
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District 1 |
X |
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District 2 |
X |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: Department of Public Works requests approval to renew the existing contract with Bartow Precast, Inc. to provide water meter vaults
Scope of Work: The contract will cover the supply of water meter vaults for the water distribution system throughout North Fulton County. These vaults will be utilized for installing new water services and replacing small to medium-sized water meters.
Community Impact: Without an accessible supply of water vaults, the installation of new water services cannot proceed, and maintenance of the water system will be affected.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The award will allow Public Works to maintain the water distribution system and provide service to new customers.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: If the contract is not funded, Public Works’ ability to maintain the water distribution system and implement new installations will be affected.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
24-0801 |
11/20/2024 |
$200,000.00 |
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1st Renewal |
25-0822 |
11/5/2025 |
$200,000.00 |
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2nd Renewal |
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$200,000.00 |
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Total Revised Amount |
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$600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Bartow Precast Inc.
Prime Status: Non-Minority
Location: Cartersville, GA
County: Bartow County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Adriana Bustillos, Deputy Director, Public Works, 404-612-7407
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$400,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$600,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
202-540-5453-1450 Water & Sewer R & E, Public Works, Maintenance Supplies - $200,000.00
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/2026 |