Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Public Works, 20RFP123061K-DB, Operation and Maintenance of Fulton County Flow Monitoring Equipment in the amount of $566,873.00 with ADS Environmental Services LLC (Marietta, GA), to provide comprehensive operations, preventive maintenance, and repair services for flow monitors and rain gauges, along with sewer system evaluation services for an additional 149 day period effective August 5, 2025 through December 31, 2025.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This contract provides for the operation and maintenance of two hundred twenty-four (224) wastewater flow monitors, thirty-two (32) level reading device monitors, twenty-six (26) rain gauges, and associated data processing that supports flow monitoring and intergovernmental sewer service billing requirements. These devices are located throughout the sanitary sewer service area in both North and South Fulton County. Additionally, the contract provides system-wide overflow alarm notifications and professional engineering services, to evaluate sewer system for capacity, management, operations and maintenance (CMOM) purposes.
The contract was for an initial five year period beginning on August 5, 2020 with an expiration date of August 4, 2025.
The Public Works Department is currently developing a new solicitation for flow monitoring services to be advertised in the fall of 2025. Therefore, Public Works is requesting that the BOC extend the current contract with ADS Environmental Services LLC until the end of the year to allow for these services to continue until a new contract is awarded with a start date of January 1, 2026.
Community Impact: This action will ensure the continued uninterpreted services under this contract through the end of 2025 allowing time for the completion of a new competitive process.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: This Item will allow sanitary sewer flow monitoring services to continue through December 31, 2025.
Community Issues/Concerns: No immediate community issues/concerns have been raised to the attention of the Public Works Department.
Department Issues/Concerns: The Public Works Department will be left without flow monitoring services for the existing sanitary sewer network should this item not be approved.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0477 |
7/8/2020 |
$8,200,027.46 |
|
Extension No. 1 |
|
|
$566,873.00 |
|
Total Revised Amount |
|
|
$8,766,900.46 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: Extension No. 1 to Form of Agreement
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works, 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$8,200,027.46 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$566,873.00 |
|
TOTAL: |
$8,766,900.46 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-IC01: Water & Sewer R&E, Public Works, Sewer Flow Meters
|
Key Contract Terms |
|
Start Date: 8/5/2020 |
End Date: 8/4/2025 |
|
Cost Adjustment: $566,873.00 |
Renewal/Extension Terms: 149 Days |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2024 |
12/31/2024 |