Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of recommended proposal - Department of Real Estate and Asset Management, Bid#20RFP041620K-CRB, Fulton County Judicial Center Complex DDC Conversion Project- Phase II in the amount of $6,829,875 with Control Concept, LLC (Cumming, GA), to furnish and install a new Building Automation System (BAS) and 967 terminal units replacing the existing, aging pneumatic units and proprietary DDC controls in the Fulton County Judicial Center Complex located at 185 Central Avenue Atlanta, GA 30303. Effective upon issuance of Notice to Proceed for 730 calendar days or until contract completion as determined by the County. This is a one-time procurement.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the State of GA O.C.G.A. §36-91 Georgia Local Government Public Works Construction Law, all competitive sealed proposals (RFPs) for public works construction projects (CM at Risk, Construction Program Management, Design/Build Projects) costing $100,000 or more shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: To furnish all materials, labor, tools, equipment and appurtenances necessary to provide new Building Automation System (BAS) upgrade and 967 terminal units replacement of the existing direct digital controls and terminal units in the Fulton County Judicial Center Complex located at 185 Central Avenue Atlanta, GA 30303.
The Fulton County Justice Center Complex (FCJCC) comprised of the following buildings: 1. Lewis R. Slaton Courthouse (FCC) 2. Charles L. Carnes Justice Center Building (JCB) 3. Justice Center Tower (JCT) The Phase II scope of work, of the DDC conversion project, is intended to complete the replacement of the remaining pneumatic controls and aging proprietary DDC controls with new BACnet DDC controls. This Scope of Work will include replacing all of the existing air terminal unit equipment in the Complex. This Scope is to expand on Fulton County’s enterprise Tridium Niagara Framework platform and fully integrate the existing Trane controls installed in Phase I and the new BACnet controls furnished under this Phase II project. The new BACnet controls furnished in Phase II will be installed in place of all existing proprietary DDC controllers of similar function. The recommended Contractor will furnish all new cabinets, transformers, wiring and conduit needed to properly install the new DDC controllers. The Contractor will establish and hardwire the BACnet communications link connecting all systems. All unit controllers, including those installed in Phase I, will be integrated into the Tridium Niagara Framework Enterprise Server by this recommended contractor. The previous controls provided in Phase I shall be fully integrated into the Tridium Niagara Enterprise Server. The Scope of Work includes, but is not limited to: 1. Installation of New Building Automation System (BAS): The BAS to Integrated Automation System (IAS) implantation using Niagara Framework and BACnet IP and BACnet MS/TP network: 1. Tridium 8000 Java Application Control Engines (JACE) 2. Building Controllers (B-BCs) 3. Advanced Application Controllers (B-AAC) 4. Application Specific Controllers (B-ASC) 5. New and existing Variable Frequency Drives (VFDs) 6. BACnet Chiller Integration 7. Energy and BTU Metering equipment 8. Integration of the existing Trane DDC Control System into the Niagara IAS Platform 9. Future Integration for Fire Alarm, Access Control, Security and Lighting HVAC equipment incorporated into the new BAS: 1. Constant/Variable Volume Chilled Water Air Handling Units 2. New VAV Terminal Units retrofitted 3. Fan Coil Units located in the JCT 4. Packaged and Split System DX Air Conditioning Units 5. Unit heaters with electric heating coils 6. Domestic Water Pumps 7. Exhaust and Smoke Control Fans 8. Main Distribution Panel Electrical Energy Metering, Chilled Water BTU Metering and Cooling Tower Make-up Water Metering 9. Include all VFDs on the BACnet network 2. Terminal Unit Replacement: Replacing a total of 967 existing terminal units within the Fulton County Justice Center Complex: 1. 270 Terminal Units in the Lewis R Slaton Courthouse 2. 158 Terminal Units in the Charles Carnes Justice Center Building 3. 539 Terminal Units in the Justice Center Tower 4. Disconnecting and reconnecting all electrical connections for the replacement terminal units 5. Furnish and install new access panels for non-accessible ceilings where the VAV /PIU’s, etc. are located for maintaining and servicing the units. 6. Test and Balance activities for each new replacement terminal unit. Background: The BOC approved Phase 1 Project on February 21, 2018, as Item #18-0125, with Trane U.S., Inc. in the amount $1,592,968.17 for a comprehensive upgrade to provide and install new Tracer BACnet building automation controls in the Central Plant on 16 AHUs on the top (4) four floors of the Justice Center Tower (JCT) only.
Community Impact: This effort and impact is necessary to restore the designated existing facilities in terms of more high integrated energy efficient facilities, that will meet and sustain the long-term economic condition which is suitability and service needs of the constituents and employees of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of recommended proposal to furnish all materials, labor, tools, equipment and appurtenances necessary to provide and install a new Building Automation System (BAS) and 967 terminal units replacing the existing, aging pneumatic units and proprietary DDC controls in the Fulton County Judicial Center Complex located at 185 Central Avenue Atlanta, GA 30303. The recommended Contractor will work in collaboration with the Department of Real Estate and Asset Management, Project Management Team. The estimated time to complete the required upgrade and replacement is 730 calendar days upon receipt of Notice to Proceed and Purchase Order with lead time of materials and equipment.
Project Implications: This contract is to replace the existing pneumatic controls with Direct Digital Controls (DDC) to a new BAS; and the replacement of VAV/FPU terminal units. This will allow a more high integrated energy efficient for the Fulton County Judicial Center Complex.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this proposal is not approved, the County does not have the capacity, or the expertise, to perform the BAS upgrade and replacement of existing of terminal unit in the Fulton County Judicial Center Complex.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $6,829,875.00
Prime Vendor: Control Concept, LLC
Prime Status: Non-Minority
Location: Cumming, GA
County: Forsyth County
Prime Value: $2,253,858.75 or 33.00%
Subcontractor: Shumate Mechanical
Subcontractor Status: White Female Business Enterprise Certified
Location: Duluth, GA
County: Gwinnett County
Subcontractor Value: $3,346,638.75 or 49.00%
Subcontractor: Stanton Electric
Subcontractor Status: Non-Minority
Location: Buford, GA
County: Gwinnett County
Subcontractor Value: $1,229,377.50 or 18.00%
Total Contract Value: $6,829,875.00 or 100.00%
Total MFBE Value: $3,346,638.75 or 49.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$6,829,875.00 |
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TOTAL: |
$6,829,875.00 |
Grant Information Summary
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Cash |
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In-Kind |
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Approval to Award |
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Fiscal Impact / Funding Source
Funding Line 1:
533-520-5200-K004: FCURA-2019, Real Estate and Asset Management, Exterior Courthouse.-$1,300,000.00
Funding Line 2:
533-520-5200-K008: FCURA-2019, Real Estate and Asset Management, MEP Improve Justice Ctr.-$5,529,875.00
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Renewal/Extension Terms: None |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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2/17/2021 |
2/16/2023 |