Department
Real Estate and Asset Management
Requested Action
title
Request approval to extend an existing contract - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail and the South Fulton Municipal Regional Jail in an amount not to exceed $2,815,000.00 with Johnson Controls, Inc., (Atlanta, GA), to provide continued comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail, Jail South Annex in Union City, and the Fulton County North Annex Jail in Alpharetta to extend the contract for an additional five (5) month period. Effective February 1, 2025, through June 30, 2025. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract extension is being requested for an additional 5-month period from February 1, 2025 through June 30, 2025, to ensure continued comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail, Jail South Annex in Union City, and the Fulton County North Annex Jail in Alpharetta until the new RFP solicitation and selection committee evaluation/ recommendation processes, BOC approvals and new contract execution is completed for FY2025. Moreover, the current Jail Bridging Plan that began in July 2023 is currently slated to end during Q2 2025. Approval of this extension request allows DREAM to maintain jail bridging continuity with minimal disruption.
The extension provides time for the County to navigate the completion of new solicitation/award processes and the completion of the Jail Bridging Plan at the Fulton County Jail in FY2025.
Scope of Work: The contract requires preventive and corrective services for all building systems including, but not limited to, all HVAC, door & locking controls, plumbing, electrical, generators, building envelope, kitchen equipment, laundry equipment, and perimeter fencing/gates. laundry equipment. On average, 1,600 corrective maintenance work requests are submitted and completed each month across all three (3) jail facilities.
Community Impact: This contract is essential for the County to meet its legal obligations associated with the housing and disposition of inmates.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested 5-months extension (from February 1, 2025 through June 30, 2025) in the total amount of $2,815,000.00 is the proposed costs to cover for all corrective/unscheduled maintenance services to include labor rates for during normal/after hours and emergency for all three (3) Fulton County Jail campuses and the cover costs for the completion of the Jail Bridging Plan at the Fulton County Jail Complex until new contract is fully executed. We anticipate the new Contract Agreement for the Fulton County Jail to begin July 1, 2025.
Project Implications: The intent of this contract is to ensure the provision of functional jail facilities suitable for the safe and effective housing of inmates along with occupancy by staff and visitors. Additionally, it is the intent of this contract to extend the useful life of the existing jail facility assets.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract extension is not approved, the County does not have the internal resource capacity, or the expertise, to perform this service in-house. It will enable the County to have Jail Facility Management Contractor to ensure preventive/corrective maintenance services at these jail facilities and complete the jail bridging program in a timely manner.
Contract Modification
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0406 |
6/2/21 |
$2,175,459.00 |
|
1st Renewal |
21-0951 |
12/1/21 |
$5,192,445.00 |
|
Amendment No. 1 |
22-0987 |
12/21/22 |
$0.00 |
|
2nd Renewal |
22-0977 |
12/21/22 |
$5,531,120.00 |
|
Increase Spending Authority No. 1 |
23-0631 |
9/20/23 |
$1,230,530.00 |
|
60-Day Extension |
102-364 |
1/1/24 |
$860,000.00 |
|
3rd Renewal |
24-0091 |
2/6/24 |
$5,383,820.00 |
|
Increase Spending Authority No. 2 |
24-0898 |
12/18/24 |
$2,156,400.00 |
|
30-Day Extension |
102-364 |
1/1/2025 |
$684,717.24 |
|
5-Month Extension #3 |
|
1/22/2025 |
$2,815,000.00 |
|
Total Revised Amount |
|
|
$26,029,491.24 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $2,815,000.00
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $2,815,000.00 or 100.00%
Total Contract Value: $2,815,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 3 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,175,459.00 |
|
Previous Adjustments: |
$21,039,032.24 |
|
This Request: |
$2,815,000.00 |
|
TOTAL: |
$26,029,491.24 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance- $2,815,000 “Subject to availability of funding adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 2/1/2025 |
End Date: 6/30/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2024 |
9/30/2024 |