Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Fulton County Library System, 18ITB110986K-JAJ, Moving Services for the Central Library for the Library Capital Improvement Program, Phase II (FCLS-CIP) with Allied Logistics, Inc., (Atlanta, GA), in the amount of $20,605.90, to provide additional storage time and moving services, logistical changes requiring additional handling of books and media materials during the post renovation move back to Central Library. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☒
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The Fulton County Library System requests approval to amend the contract awarded to Allied Logistics, Inc. to provide for Owner requested logistical changes requiring an additional month of off-site storage and additional handling of books and materials during the post renovation move back into Central Library.
Scope of Work: This change order is for the removal of all books and shelving from various floors of the Central Library and reassembly of the shelving on the 8th floor for storage during renovation. Post renovation, the initial move process called for transporting the books from the 8th floor to newly installed bookshelves on the 3rd and 4th floors making the move a simple one using book carts. However, a change in plan to store all books and materials on the parking level required that Allied Logistics box and palletize all books and materials creating a much more rigorous and time-consuming move. Subsequent changes required that the books be moved from the parking level to off-site storage to facilitate replacement of the under-slab storm drainage piping that began to show signs of deterioration.
In lieu of transporting the books from the 8th floor using book carts as the means of transporting and keeping the books in order, the changes in storage locations required over 8,000 boxes (250 pallets) to be moved back into the library from off-site storage to the 7th and 8th floors of the library one pallet at a time. Once all pallets were on the upper floors of the library, boxes had to be removed from pallets and books manually re-organized by floors and shelving sections prior to re-shelving.
The original scope of work did not account for the additional time and costs associated with the modified re-entry process.
Community Impact: This request involves the renovation of Central Library. The successful renovation of this library impacts communities throughout the County.
Department Recommendation: The Fulton County Library System recommends approval.
Project Implications: This requested contract change order will be funded using Library Bond Funds. Therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: None that the Department is aware of.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
18-0382 |
6/6/18 |
$371,000.00 |
|
Change Order No. 1 |
|
|
$20,605.90 |
|
Total Revised Amount |
|
|
$391,605.90 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $20,605.90
Prime Vendor: Allied Logistics, Inc.
Prime Status: African American Male Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $11,333.25 or 55.00%
Subcontractor: Sol Loeb Moving & Storage
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Columbus, GA
County: Muscogee County
Contract Value: $9,272.65 or 45.00%
Total Contract Value: $20,605.90 or 100.00%
Total M/FBE Value: $20,605.90 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Changer Order No.1 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$371,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$20,605.90 |
|
TOTAL: |
$391,605.90 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L011: Library Bond Capital Phase 2, Library, Central Library- $20,605.90
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Key Contract Terms |
|
Start Date: 11/3/2021 |
End Date: |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
11/3/2021 |
Until completion as determined by the County |