Department
Real Estate and Asset Management
Requested Action
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Request approval of a revenue generating contract - Department of Real Estate and Asset Management, 24ITB143401C-JNJ, Electronic Equipment Recycling Services with Novus Solutions, LLC (Marietta, GA), to pick up all salvaged computers and electronic equipment and deliver to an approved and licensed recycling facility. This is a revenue generating contract. Effective upon execution of contract, through December 31, 2024, with two renewal options. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract allows the County to adhere to state law regarding recycling services of salvaged electronic equipment for Fulton County Department of Real Estate and Asset Management on a revenue generating contract.
This contract is anticipated to generate revenues in the approximate amount between $20,000 - $25,000 per year. DREAM will coordinate and manage the collection of salvaged electronic equipment from all County Departments. Georgia law stipulates that adherence and compliance with EPA, Federal, state of Georgia, Georgia D.O.T, OSHA, and Fulton County environmental regulations. This contract should allow the County to strictly adhered to these regulations.
Scope of Work: The Scope of Work include, but not limited to:
1. The contractor shall provide all transportation services, storage containers, materials, equipment, technical and management support, personnel required to perform the services requested by the County.
2. All computers and electronic equipment shall be picked up by the Contractor and delivered to an approved and licensed recycling facility. At the facility, the computers shall be disassembled, reclaimed, and prepared for marketing as a raw material in a manner that constitutes recycling as defined by and in strict adherence and compliance with EPA, Federal, state of Georgia, Georgia D.O.T, OSHA, and Fulton County environmental regulations and all applicable federal, state, and local governmental entities. All recycling services shall meet and comply with all standards of EPA's Resource Conservation and Recovery Act (RCRA).
3. Recycling Bidder must be certified by either Responsible Recycling Practices (R2) or e-stewards; ISO 14001 and OHSAS 18001 certified.
4. The following items are some examples of electronic equipment scrap that will be discarded:
§ Computers
§ Laptops
§ Computer Monitors
§ Keyboards
§ Mice
§ Scanners
§ Printers
§ Hard Drives
§ Tape Drives
§ Typewriters
§ Fax Machines
§ Calculators
5. Information Technology will remove all hard drives from all salvaged computers delivered to the Surplus Warehouse.
Community Impact: This service impacts the community because it is necessary to maintain a safe environment for the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award will be based on the bidders’ prices to be paid to Fulton County per unit price for various computer monitor/CRT, computer CPU, printer, keyboards, price per 100 pounds (CWT) for all other electronic equipment to determine the Net Value to the County or the highest return for recycled electronic equipment which will be considered for an award to provide electronic equipment recycling services for Fulton County. This is a Revenue Generating Contract.
Recommendation:
The County received and evaluated three (3) bid responses to the solicitation. According to B. Price for all other Electronic Equipment: Novus Solutions, LLC submitted the net highest total return for 100 pounds (CWT) at a net value to the County $60.00/100 lbs.; eWater ePlant submitted the 2nd net highest return at a net valve to the County $56.00/100 lbs., and Premier Surplus, Inc. submitted the 3rd net highest return at a net to the County $35.00/100 lbs.
Therefore, after careful review, we recommend Novus Solutions, LLC as the highest net value and responsible bidder to provide electronic equipment recycling services for Fulton County for the remainder of fiscal year 2024.
Project Implications: This service is critical for recycling services of electronic equipment from countywide agencies.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department will not be able to provide electronic equipment recycling services with revenue generating for Fulton County.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Revenue Generated
Prime Vendor: NOVUS Solutions, LLC
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: Revenue Generated
Total Contract Value: Revenue Generated
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
Revenue Generating |
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TOTAL: |
Revenue Generating |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
All funds will be deposited into the following funding line - 100-520-2706-6070: General, Real Estate and Asset Management, Revenue
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Key Contract Terms |
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Start Date: Upon execution of contract |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: New Contract
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |