Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Finance Department, 24RFP050124C-MH (Vision), Employee Healthcare Benefit Plan with Metropolitan Life Insurance Company (MetLife), to administer vision benefits on a self-insured basis to eligible employees, retirees, beneficiaries and their covered dependents. Effective, January 1, 2025, through December 31, 2025, with four renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-375, all competitive sealed proposals for professional and consultant services shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The County issued an Request for Proposal to provide Plan services for all, or any subset of, employee healthcare benefit plans. Benefits are offered to all active and retired employees, and their eligible dependents. Plan services will be effective January 1, 2025.
Scope of Work: MetLife will administer the self-funded vision benefits for active employees, retirees/beneficiaries, and their eligible dependents. The contract will include vision plan administration, claims adjudication, standard reporting, and customer service. Under a self-funded arrangement, the carrier administers the plan, but claims are funded by the County. MetLife will provide $5,000 in the first year of the contract, to offset costs of implementation and transitioning to a new vendor.
Community Impact: None
Department Recommendation: The Finance Department recommends MetLife to administer Vision benefits on a self-funded basis to the County’s benefit eligible employees, retirees, beneficiaries, and their covered dependents.
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $0.45 per enrolled employee/subscriber per month
(to administer: Vision benefits)
Prime Vendor: Metropolitan Life Insurance Company aba/MetLife
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $0.45 per enrolled employee/subscriber per month
(to administer: Vision Benefits)
Total Contract Value: $0.45 per enrolled employee/subscriber per month
(to administer: Vision Benefits)
Total Certified Value: $00.00 or 100.00%
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation
Exhibit 2: Performance Evaluation Report
Contact Information (Type Name, Title, Agency and Phone)
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Ray Turner, Deputy Finance Director 404-612-7737
Verna Thomas, Employee Benefits Manager, Finance 404-612-7639
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
None |
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This Request: |
$0.45 PEPM |
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TOTAL: |
$38,500/year (based on approximately 7,100 subscribers) |
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Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
426-999-P003-1560: Group Insurance Stabilization, General Fund, Administrative
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |