Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 23ITB138800C-MH, Scrap Metal Removal with M&M Waste Inc. (Atlanta, GA), to provide scrap metal recycling services for Fulton County facilities. This is a revenue generating contract and the anticipated revenue is $10,579.00 annually. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract allows the County to adhere to state law regarding disposal of scrap metal. Georgia law stipulates that scrap metal must be discarded in accordance with Environmental Protection Agency (EPA) guidelines.
Scope of Work: The scope of work also includes but not limited to the following concept for scrap metal removal:
1. The contractor will pick up accumulated scrap metal for recycling and will provide and service commercial/industrial collection containers which would be needed on both a permanent and temporary basis at various Fulton County locations as required.
2. The collection containers shall be the forty (40) cubic yard, open-top, roll-off, or trailer type. When a service call is placed to empty/replace/remove container, vendor must respond within twenty-for (24) hours from time of call.
The County generates a variety of scrap metals including copper, aluminum, brass, stainless steel, steel, cast iron and others. The vendor shall furnish all labor, materials, insurance, equipment, tools, supervision, and incidentals necessary to accomplish the work in this specification and shall be responsible for disposal of all material in a manner that conforms to local, state, and national codes.
Community Impact: This service impacts the community because it is necessary to maintain a safe environmental for the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedures for Basis of Award
The County received and evaluated only one bid response to the solicitation. M&M Waste Inc is the only responsive and responsible bidder. A single bid analysis was conducted, and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
The revenue percent for each scrap metal item is:
|
No |
Description |
Revenue Percent (%) of AMM Index Published |
|
1 |
FERROUS METAL |
70 |
|
2 |
COPPER |
60 |
|
3 |
ALUMINUM |
30 |
|
4 |
STAINLESS TEEL |
60 |
|
5 |
BRASS |
80 |
We anticipate the scrap metal removal efforts for FY2024 to provide the County with $10,579.00 in revenue.
Project Implications: This service is critical for the removal scrap metal from county wide agencies.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County will not be able to provide scrap metal removal services with revenue generating.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Revenue generating
Prime Vendor: M&M Waste, Inc.
Prime Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: 100.00%
Total Contract Value: Revenue generating
Total Certified Value: Revenue generating
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
Revenue generating |
|
TOTAL: |
Revenue generating |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
All funds will be deposited into the following funding line: 100-520-5201-6460
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: New award
Would you select/recommend this vendor again?
Choose an item.
|
Report Period Start: |
Report Period End: |
|
|
|