Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order greater than 10% - Fulton County Library System, 22RFP032922K-CRB, Design/Build Services for the Peachtree Library Renovation, for the Library Capital Improvement Program, Phase II (FCLS-CIP), in an amount not to exceed $137,678.00 with Hogan Construction Group, LLC (Norcross, GA), to modify existing contract for additional funding due to escalation in construction costs for the Design/Build services for the renovation project for the Peachtree Library. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of Change Order No. 1 to modify the existing contract for additional funding due to escalation in construction costs for the Design/Build Services for the Peachtree Library renovation project.
Scope of Work: Modify existing contract for additional funding due to escalation in construction costs submitted by Hogan Construction Group, LLC to provide Design/Build Services through all phases of design and construction for the renovation of the approximately 9,520 sq. ft. Peachtree Library. These construction costs increases occurred after the renovation project was budgeted.
Though these additional costs are specific to the renovation project for the Peachtree Library, they are representative of inflationary price escalations, delays in equipment and materials deliveries, and labor shortages now seen throughout the construction industry.
This Change Order is necessary in requesting additional funding to prevent the disruption in the process and enabling the completion the construction for the renovation project for the Peachtree Library.
Community Impact: This effort is necessary for the expansion of the library in the Atlanta, GA community of Midtown. The successful completion of the construction on this library will impact nearby communities as well as communities throughout Fulton County.
Department Recommendation: The Library recommends approval of Change Order greater than 10% to modify the existing contract for additional funding for the Design/Build services for the Peachtree Library renovation project.
Project Implications: This contract intent is to restore the designated, existing facility, economically and efficiently, to a condition which fully functional to meet the long-term space and services needs of the constituents and employees of Peachtree Library. The cost of the requested service will be funded using Library Bond Funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this change order is not approved, there may be a potential disruption and delay in performing the Design/Build services for the Peachtree Library renovation project.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0872 |
11/16/22 |
$1,318,699.00 |
|
Change Order No. 1 |
|
|
$137,678.00 |
|
Total Revised Amount |
|
|
$1,456,377.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Construction Value: $137,678.00
Prime Vendor: Hogan Construction Group, LLC
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $137,678.00 or 100.00%
Total Construction Value: $137,678.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Change Order No. 1 to Form of Contract
Exhibit 2: Change Order Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,318,699.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$137,678.00 |
|
TOTAL: |
$1,456,377.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L038: Library Bond Capital Phase 2, Library, MLK Library- $137,678.00
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Key Contract Terms |
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Start Date: Effective upon BOC approval |
End Date: Completion of construction project as determined by Fulton County |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2023 |
9/30/2023 |