Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 22ITB121622K-DJ, Industrial Racking for the Fulton County Central Warehouse in an amount not to exceed $11,831.00 with McGee Storage & Handling (Norcross, GA), requesting additional funding to cover the costs to purchase 15 bays of pallet racking, other related equipment components, and freight to complete installation at the Fulton County Central Warehouse located at 5600 Campbellton-Fairburn Road, Atlanta, GA 30213. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Request approval to increase spending authority to cover the costs to allow the Industrial Contractor (McGee Storage) to furnish 15 bays of pallet racking, other related equipment components and freight for installation in support of the required daily operational function of the Fulton County Central Warehouse.
Scope of Work: The increase spending authority is being requested to cover the costs to purchase 15 Bays of industrial pallet racking, other related equipment components and freight to complete installation for the Fulton County IT Department at the Fulton County Central Warehouse, 5600 Campbellton-Fairburn Road, Atlanta, GA 30213.
The BOC approved the Contract 22ITB121622K-DJ, to provide and install a variety type of Industrial Racking for selected Fulton County agencies for the Fulton County Central Warehouse with McGee Storage & Handling on April 12, 2023 as Agenda Item #23-0246. This contract intent is to accommodate and support the selected County Agencies by providing the most functional and cost-effective solution of equipment and related components that will facilitate a multi-business functional workplace environment and support all daily function requirements at the Fulton County Central Warehouse. To that end, Fulton County IT Department requires the installation of additional industrial pallet racking at the Central Warehouse to facilitate operations at the Warehouse and support daily operations.
Warehouse Equipment and Related Components Costs Breakdown:
|
|
Equipment Description |
Qty |
Unit Cost |
Total Cost |
|
1 |
15-Bays of Pallet Racking 42” deep x 96” wide x 240” (20’) high with three, wire-decked beam levels. Top beam level is at 16’ leaving the possibility to add another beam level at 20’ when a lift is obtained to reach that height. Pallet Capacity = 120 (if all levels are used) |
1 |
$9,671.00 |
$9,671.00 |
|
2 |
Freight |
1 |
$400.00 |
$400.00 |
|
3 |
Installation |
1 |
$860.00 |
$860.00 |
|
4 |
Lifts |
1 |
$900.00 |
$900.00 |
|
|
Total Costs |
|
|
$11,831.00 |
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authority to cover the costs for the purchase of 15 bays of pallet racking, other related equipment components and freight to complete installation in support of the required daily operational function of the Fulton County Central Warehouse located at 5600 Campbellton-Fairburn Road, Atlanta, GA 30213.
The Industrial Racking Contractor will work in collaboration with the DREAM’s Management Team on the deliveries of this operational equipment for the Fulton County Central Warehouse.
Project Implications: This contract intent is to accommodate and support the selected County Agencies by providing the most functional and cost-effective solution of equipment and related components that will facilitate a multi-business functional workplace environment and support all daily function requirements at the Fulton County Central Warehouse.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, the County does not have the capacity to purchase and deliver the most functional and cost-effective solutions of warehouse equipment and related components that will accommodate and meet the workplace environment requirements for these selected Fulton County Agencies at the Fulton County Central Warehouse.
Contract Modification
|
CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Contract Amount |
23-0246 |
4/12/23 |
$3,137,629.89 |
|
Increase Spending Authority No. 1 |
23-0682 |
10/4/23 |
$208,896.69 |
|
Increase Spending Authority No. 2 |
|
|
$11,831.00 |
|
Total Revised Amount |
|
|
$3,358,357.58 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $11,831.00
Prime Vendor: McGee Storage & Handling
Prime Status: White Female Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Prime Value: $10,971.00 or 92.73%
Subcontractor: Professional Warehouse Installers
Subcontractor Status: Non-Minority
Location: Winder, GA
County: Barrow County
Subcontractor Value: $860.00 or 7.27%
Total Contract Value: $11,831.00 or 100.00%
Total Certified Value: $10,971.00 or 92.73%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772.
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: $3,137,629.89
Previous Adjustments: $208,869.69
This Request: $11,831.00
TOTAL: $3,358,357.58
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-220-C601: Capital, Real Estate and Asset Management, Central Warehouse Buildouts- $11,831.00.
|
Key Contract Terms |
|
Start Date: Effective upon BOC approval |
End Date: |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again? Yes
Choose an item.
|
Report Period Start: |
Report Period End: |
|
N/A |
N/A |