Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidders - Department of Real Estate and Asset Management, 21ITB130447C-GS, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H & I) in the total amount of $771,929.00 with (A) Chi-ADA Corporation, (Atlanta, GA) in the amount of $437,224.00 for Groups E (South Libraries), F (Other Offices North) & (Other Offices South), & H (Arts Centers); (B) Quality Cleaning Services, Inc. (Douglasville, GA) in the amount of $194,646.00 for Group G (South Senior Centers); and (C) American Facility Services, Inc. (Alpharetta, GA) in the amount of $140,059.00 for Group I (North & South Service Centers), to provide the highest quality cleaning services for selected Fulton County facilities effective April 1, 2022, through December 31, 2022, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of lowest bidders to provide general cleaning for selected Fulton County facilities (Groups E, F, G, H & I) for the Department of Real Estate and Asset Management (DREAM) for FY2022.
Scope of Work: These contracts furnish all materials, labor, tools, janitorial equipment cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at these selected County facilities which consists of:
1. Group E: (South Libraries) consists of 14 facilities: Adams Park, Cleveland, College Park, East Point, Fairburn, Hapeville, South Fulton, Southwest Regional, Washington Park, West End, Wolf Creek, Palmetto, Metropolitan and Southeast Atlanta Libraries and one parking area (South Fulton Parking Deck), with a total of 205,925 cleanable sq. ft.
2. Group F: (Other Offices North) - consists of two (2) facilities: Drug Court Training Center and Customer Service Center, formally WROC, with a total of 61,315 cleanable sq. ft.
3. Group F (Other Offices South) - consists of eight (8) facilities: Public Safety Training Center, Cooperative Extension, Data Processing Storage, Fulton Clubhouse for Youth, Firing Range, Information Technology Warehouse, Sheriff Old National, and Bethlehem-Birdine Senior Center, with a combined total of 54,149 cleanable sq. ft.
4. Group G (South Senior Centers) - consists of eight (8) facilities: (HJC Bowden, Camp Truitt, Palmetto, Quality Living services, Hapeville, Camp Truitt 4-H Ed Center, New Beginnings and Southeast Senior Centers, with a combined total of 92,008 cleanable sq. ft.
5. Group H (Arts Centers) - consists of three (3) facilities: West End Arts, Hammond House and Aviation Community Cultural Center, with a combined total of 23,654 cleanable sq. ft.
6. Group I (Service Centers) - consists of two (2) facilities: North & South Service Centers, with a total of 90,368 cleanable sq. ft.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The recommendation for award was based on the bidders’ calculation cost per cleanable square footage for each facility and services within that Group to include day porter services, premium annual events and all cleaning and restroom supplies to determine the lowest responsive and responsible bidder(s) for a total annual cost for each of the six (6) different Janitorial Groups for FY2022.
The County received and evaluated three (3) bid responses to the solicitation and recommendation for awards are as follow:
1. Chi-ADA Corporation submitted the overall lowest responsible and responsive bids for four (4) out of the total six (6) Groups: Group E: (South Libraries), Group F: (Other Offices North) & Group F (Other Offices South), and Group H (Arts Centers).
2. Quality Cleaning Services, Inc. submitted the overall lowest responsible and responsive bid for Group G (South Senior Centers).
3. American Facility Services, Inc. submitted the overall lowest responsible and responsive bid for Group I (North & South Service Centers).
These three (3) bidders have current contracts with Fulton County and each has performed very good and highly competent as a Janitorial Contractors for Fulton County as stated in their performance reports.
These are a time and materials contracts that require covering the cost for labor, janitorial cleaning materials and equipment. The requested spending authority in the total amount of $771,929, will cover the anticipated janitorial services required for FY2022.
Historical Expenditures:
• FY2021: The County spent $798,773.13
• FY2020: The County spent $786,151.30
• FY2019: The County spent $801,746.29
• FY2018: The County spent $803,444.20
• FY2017: The County spent $758,401.63
Project Implications: These contracts are design to provide and maintain sustainable clean and sanitary County facilities. The effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department will not be able to provide janitorial services for these selected County facilities.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $771,929.00
(A)
Contract Value: $437,224.00
Prime Vendor: Chi-ADA Corporation
Prime Status: African American Male Business Enterprise- Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $424,107.28 or 97.00%
Subcontractor: McKenzie’s Cleaning
Subcontractor Status: African American Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $13,116.72 or 3.00%
Total Contract Value: $437,224.00 or 100.00%
Total M/FBE Value: $437,224.00 or 100.00%
(B)
Contract Value: $194,646.00
Prime Vendor: Quality Cleaning Services, Inc.
Prime Status: African American Male Business Enterprise-Certified
Location: Douglasville, GA
County: Douglas County
Prime Value: $194,646.00 or 100.00%
Subcontractor: None
Total Contract Value: $194,646.00 or 100.00%
Total M/FBE Value: $194,646.00 or 100.00 %
(C)
Contract Value: $140,059.00
Prime Vendor: American Facility Services
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $112,047.20 or 80.00%
Subcontractor: Ascential Technologies
Subcontractor Status: African American Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $28,011.80 or 20.00%
Total Contract Value: $140,059.00 or 100.00%
Total M/FBE Value: $28,011.80 or 20.00%
Grand Contract Value: $771,929.00 or 100.00%
Grand M/FBE Value: $659,881.80 or 85.48%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Reports
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$771,929.00 |
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TOTAL: |
$771,929.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $771,929.00
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Key Contract Terms |
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Start Date: 4/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: See attached reports
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
12/31/2021 |