Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Registration and Elections requests SWC99999-SPD-ES40199376IS-02, In-State Car Rental, in the amount of $324,211.59, with Enterprise Leasing of Georgia, LLC (Atlanta, GA) for the rental of box trucks, passenger vehicles and cargo vans to be used in the November 2023 Municipal Election and December 2023 Municipal Runoff Elections. Effective upon BOC approval. (APPROVED)body
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Requirement for Board Action (Cite specific Board policy, statute, or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Registration and Elections recommends approval of statewide contract to provide rental of box trucks, passenger vehicles and cargo vans for the November Municipal Election and December Runoff.
The current statewide contract expires on 9/8/2023, the Chief Purchasing confirmed with the State of Georgia Department of Administrative Services that this contract will extended through 9/8/2024 and utilization of this agreement is contingent upon the extension.
Scope of Work: The statewide contract will provide rental of cargo vans and box trucks to transport voting equipment for delivery and pickup during early voting and election days for above-mentioned scheduled elections.
Community Impact: There may be a negative effect on the community, if transporting voting equipment for delivery and pickup during early voting and election day for the above-mentioned scheduled elections are delayed.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of this statewide contract for the rental of cargo vans and box trucks to transport voting equipment for delivery and pickup will ensure the Department to ensure equipment are delivered and picked up in a timely manner.
Community Issues/Concerns: Staff is not aware of any community issue / concerns.
Department Issues/Concerns: Department does not have any issue or concerns regarding the approval of this contract.
Contract Modification: New request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
N/A
Exhibits Attached:
Exhibit 1: Pricing Sheet
Exhibit 2: Contractor Performance Report
Contact Information:
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Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$324,211.59 |
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TOTAL: |
$324,211.59 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
350-265-2880-1120: Elections, Regis & Elect, Rent/Lease Equipment- $244,807.11
Funding Line 2:
350-265-2881-1120: Elections, Regis & Elect, Rent/Lease Equipment - $79,404.48
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
7/31/2022 |