Department
Real Estate and Asset Management
Requested Action
title
Request approval to amend an existing contract - Department of Real Estate and Asset Management, Bid#21ITB130447C-GS, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H, & I) in an amount not to exceed $18,259.33 with (C) American Facility Services, Inc. (Alpharetta, GA); to add the new Fulton County Animal Services Facility located at 1251 Fulton Industrial Boulevard, NW, Atlanta, GA 30318 to the existing contract Group I (North & South Service Centers) and assume the janitorial services responsibilities according to the terms and conditions of the contract. Effective dates: November 1, 2023 through December 31, 2023. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Construction of the new Fulton County Animal Services Facility located at 1251 Fulton Industrial Boulevard, NW, Atlanta, GA 30318, will be completed in the first week of November. With the facility occupied by staff and visited by the public, custodial services will be needed to ensure the facility is cleaned to industry standards.
Scope of Work: This amendment will add janitorial services for the new Fulton County Animal Services Facility the pre-existing janitorial contract Group I (North & South Service Centers) which is currently served by American Facility Services, Inc. for the remaining two months of the year, effective November 1, 2023 through December 31, 2023. Monday through Saturday work schedule with 8 hours of day porter service.
• Total (Office Space) - 23,807 Sq. Ft.
• Cleanable (Office Space) - 20,050 Sq. Ft.
The Scope includes all labor, materials, cleaning supplies, restroom supplies (liquid soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at this facility. American Facility Services, Inc. will also perform routine wipe downs of all high frequency touchpoints using disinfectants approved by the CDC and the EPA as being suitable for combatting the spread of SARS-CoV-2, the virus that causes COVID-19.
Community Impact: The overall community impact is to provide clean and sanitary to this County facility.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to amend existing contract with American Facility Services, Inc, to include the new Fulton County Animal Services Facility as a part of Group I (North & South Service Centers) for the remaining two months of FY 2023.
American Facility Services, Inc. is currently responsible for providing janitorial services for Group I: which consists of two facilities (North & South Service Centers) with a total of 90,368 cleanable sq. ft. and has performed satisfactorily throughout the current contract term.
Project Implications: This amendment will allow the County to provide janitorial services to the high visibility Animal Services facility.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract amendment is not approved, there will be a delay in providing janitorial services for the new Fulton County Animal Services Facility located at 1251 Fulton Industrial Boulevard NW, Atlanta GA 30318.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
22-0150 |
3/2/22 |
$140,059.00 |
|
1st Renewal |
22-0820 |
11/2/22 |
$187,046.00 |
|
Amendment No. 1 |
|
|
$18,259.33 |
|
Total Revised Amount |
|
|
$345,364.33 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
(C)
Contract Value: $18,259.33
Prime Vendor: American Facility Services, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $18,259.33 or 100.00%
Total Contract Value: $18,259.33 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$140,059.00 |
|
Previous Adjustments: |
$187,046.00 |
|
This Request: |
$18,259.33 |
|
TOTAL: |
$345,364.33 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-999-S210-1116: General, Emergency Management, Cleaning Services - $18,259.33.
|
Key Contract Terms |
|
Start Date: 11/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |