Department
Public Works
Requested Action
title
Request approval to increase the spending authority - Public Works Department, 21RFP129860K-JAJ (E), 2021 Standby Engineering Services in an amount not to exceed $29,141.00 with Jacobs Engineering Group (Atlanta, GA) to provide standby engineering services. This action is for less than 10% of the total contract amount. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Jacobs Engineering Group was one of six firms selected under the 2021 Standby Engineering Services contract (#21RFP129860K-JAJ) approved by BOC Agenda Item No. 21-0574 on August 4, 2021. The firms under that contract were charged with providing technical assistance and planning and design services for both the water and wastewater systems throughout North and South Fulton County. Jacobs Engineering Group was assigned 30% of the design responsibilities of the Deep Creek Pump Station. Jacobs was unable to fully utilize the amounts awarded to it in the first year of the contract because of the date the project was assigned. In total, an open amount of $160,481.25 was left unutilized. The Jacobs Engineering Group completed the 30% design of the Deep Creek Pump Station in the second year of the contract, but those activities required $29,141.00 more than was authorized in year #2. Public Works is seeking the ability satisfy all outstanding year #2 balances. Approval of this item would mean $268,659.75 of $400,000.00 in authority was expended thru year #2.
Community Impact: The additional funds that were identified should not impact the community.
Department Recommendation: Jacobs Engineering Group has performed well under this contract. They have met or exceeded all of the expectations of Public Works staff. Public Works recommends approval of this agenda item.
Project Implications: This item will allow the department to pay for services already rendered.
Community Issues/Concerns: No community issues/concerns are known.
Department Issues/Concerns: Without approval of this item, the Public Works Department will not have a mechanism to pay Jacobs Engineering Group for services already rendered.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0574 |
8/4/2021 |
$200,000.00 |
|
1st Renewal |
22-0487 |
7/13/2022 |
$200,000.00 |
|
2nd Renewal |
|
|
$.00 |
|
Increase Spending Authority |
|
|
$29,141.00 |
|
Total Revised Amount |
|
|
$429,141.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
(E)
Contract Value: $29,141.00
Prime Vendor: Jacobs Engineering Group Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $29,141.00 or 100.00%
Total Contract Value: $29,141.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,000.00 |
|
Previous Adjustments: |
$200,000.00 |
|
This Request: |
$29,141.00 |
|
TOTAL: |
$429,141.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I134: Water & Sewer R&E, Public Works, Standby Engineering Services
|
Key Contract Terms |
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Start Date: Effective upon BOC approval |
End Date: |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
2/1/2023 |
4/30/2023 |