Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Registration & Elections, 22ITBC031722MH-C, Ballot Printing in the amount of $170,000.00 with Tattnall Journal, Inc. dba Tattnall Ballot Solutions (Reidsville, GA) to provide ballot printing services for the 2023 elections. This action exercises the first of two renewal options. One renewal option remains. Effective upon BOC approval. (APPROVED) body to be det(APPROVED) ermined based on election) with Tattnall Journal, Inc. dba Tattnall Ballot Solutions (Reidsville, GA) to provide ballot printing services for the 2023 elections. This action exercises the first of two renewal options. One renewal option remains. Effective upon BOC approval.
title
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Registration and Elections recommends approval to renew existing contract, 22ITBC031722MH-C, Ballot Printing for absentee voting for the 2023 elections.
Scope of Work: This contract provides ballot style setup, pre-filled ballots for test deck and print ballots for non-partisan absentee, advance voting and Election Day. Section 23 of SB202 requires that ballots shall be printed on security paper that incorporates measures to authenticate the ballot. Ballots will be produced on a Sub 80lb Dominion ImageCast Vote Secure IR security ballot paper.
Community Impact: Registration and Elections staff is not aware of any community impact.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: Renewing this existing contract will ensure that the Department follows state election laws.
Community Issues/Concerns: The approval to renew existing contract will ensure the availability of absentee ballots for these elections.
Department Issues/Concerns: Renewing this existing contract will ensure that the Department follows state election laws.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0239 |
4/13/2022 |
$76,610.00 |
|
Increase spending authority |
22-0438 |
6/15/2022 |
$149,907.74 |
|
Increase spending authority |
22-0574 |
8/17/2022 |
$181,740.00 |
|
Renewal No. 1 |
|
|
$170,000.00 |
|
Total Revised Amount |
|
|
$578,257.74 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $170,000.00
Prime Vendor: The Tattnall Journal, Inc. dba Tattnall Ballot Solutions
Prime Status: Non-Minority
Location: Reidsville, GA
County: Tattnall County
Prime Value: $170,000.00 or 100.00%
Total Contract Value: $170,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Nadine Williams, Interim Director, Registration and Elections, 404-612-3130
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 76,610.00 |
|
Previous Adjustments: |
$331,647.74 |
|
This Request: |
$170,000.00 |
|
TOTAL: |
$578,257.74 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
350-265-2880-1459: Elections, Registration & Elections, Printing - $100,000.00 (price to be determined based on election - pending 2023 budget approval)
Funding Line 2:
350-265-2881-1459: Elections, Registration & Elections, Printing - $70,000.00 (price to be determined based on election - pending 2023 budget approval)
|
Key Contract Terms |
|
Start Date: 1/2/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
6/22/2022 |
9/30/2022 |