Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 25ITB1357598A-ST, Soft Dig Services in an amount not to exceed $254,500.00 with (A) Southern Hydro Vac, LLC dba AIMS Companies (Powder Spring, GA), in the amount of $127,250.00 and (B) Vacutek Integrated Services (Buford, GA), in the amount of $127,250.00 to provide soft dig services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026, through December 31, 2026. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to renew the contracts with Southern Hydro Vac, LLC dba AIMS Companies, and Vacutek Integrated Services to provide soft dig services.
Scope of Work: These contracts provide soft dig services to assist the Department of Public Works in locating gas, electric, and telecommunication utility lines that may be near water and sanitary sewer infrastructure. Time is critical during emergency water main repairs, and it is important to restore water service to customers as quickly as possible to avoid extended outages that could negatively impact key performance indicator (KPI) for water outage response time. To avoid delays, the Department utilizes two vendors, ensuring flexibility and timely responses during emergencies.
Community Impact: Soft dig services enable Fulton County water system personnel to identify gas, electric, fiber optic, and telephone utilities and minimize damage to water service lines without digging. Digging can impact commerce and citizen health if utility lines are damaged. The use of two vendors ensures flexibility and timely responses during emergency situations, which is vital for minimizing service interruptions and meeting water outage response time KPIs.
Department Recommendation: The Department of Public Works recommends renewing the contracts with these two vendors.
Project Implications: Soft dig services provide a safe method of excavation to uncover and locate other utilities during water system and sanitary sewer repairs and emergencies. The use of soft dig services increases productivity and provides additional protection to Fulton County personnel.
Community Issues/Concerns: No issues or concerns have been raised to staff of the Department of Public Works.
Department Issues/Concerns: Staff have not raised any issues or concerns with regard to the contract.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0397 |
5/21/25 |
$254,500.00 |
|
1st Renewal |
|
|
$254,500.00 |
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Total Revised Amount |
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|
$509,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $254,500.00
(A)
Contract Value: $127,250.00
Prime Vendor: Southern Hydro Vac Inc.
Prime Status: Non-Minority
Location: Powder Springs, GA
County: Cobb County
Prime Value: $127,250.00 or 100.00%
Total Contract Value: $127,250.00 or 100.00%
Total Certified Value: -0-
(B)
Contract Value: $127,250.00
Prime Vendor: Vacutek Integrated Services
Prime Status: Non-Minority
Location: Buford, GA
County: Gwinnett County
Prime Value: $127,250.00 or 100.00%
Total Contract Value: $127,250.00 or 100.00%
Total Certified Value: -0-
Grand Contract Value: $254,500.00
Total Certified Value: $00.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Interim Deputy Director, Public Works, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$254,500.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$254,500.00 |
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TOTAL: |
$509,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: Contract commenced 5/2025 and evaluation not due until 10/2025
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |