Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 15RFP96985C-DR, FIT Pick Micro Market, Vending Machine & Catered Events with Coca-Cola Bottling Company United, formerly Coca Cola Refreshments USA, Inc. dba Coca Cola Distribution Center (Atlanta, GA), to provide vending machine services for Fulton County facilities including the Government Center Complex, Justice Center Tower, Juvenile Justice Center, and other County-owned, or leased facilities. This action exercises the first of one renewal option. No renewal options remain. Effective dates: March 1, 2024, through February 28, 2026. This is a revenue generating contract. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To provide vending machine services for Fulton County facilities including county-owned, or leased facilities. The initial contract was awarded in 2015 for a five year period with one renewal option, for a two year period. In 2020 due to the COVID-19 Pandemic, in accordance with Article 12, Suspension of Work of the Contract, the County provided the Contractor written notice to suspend portions of the services performed under the Contract amid concerns of high touch point areas for the services as currently provided were inadvisable. In 2023, BOC Item 23-0072 approved the amendment of the contract to allow the Contractor to resume all services to all County-owned and leased facilities effective March 1, 2023 through February 28, 2024, with one (1) two-year renewal option remaining. This request is to exercise the renewal option.
Scope of Work: This contract furnishes all labor, materials, supplies, services, and equipment to operate markets and vending machines located in the Fulton County Government Center Complex, Justice Center Tower, Juvenile Justice Center and various other County-owned or lease facilities.
The scope of work includes but not limited to the following:
Countywide Vending Operations: The key objective for this service is to provide quality vending services with exceptional customer service to a varied clientele consisting of County employees and the public. Offers a variety of selections which include, but is not limited to, FDA Nutrition Wellness and FIT Pick® designations. The vending machines are located in various County-owned or leased facilities.
FIT Pick Micro Market, Vending Machine & Catered Events: The key objective for this service is to provide quality hot beverage and smart vending food options and exceptional customer service and satisfaction to a varied clientele which consists of employees and public. Offer a variety of beverage and packaged food selections which include, but are not limited to, FDA Nutrition Wellness and FIT Pick® designations. The Micro Markets are to be at the Government Center Complex, Justice Center Tower, and Juvenile Justice Center.
Total Commissions from Vending Machines:
|
Year |
Vending Machines |
|
2023 |
$72,737.81 |
|
2022 |
$62,993.01 |
|
2021 |
$43,297.58 |
|
2020 |
$30,433.18 |
|
2019 |
$28,433.13 |
|
2018 |
$28,729.90 |
|
Total |
$266,624.61 |
Community Impact: The community impact is to accommodate a daily juror pool, Fulton County agencies, and the public by providing quality vending and pick and go food items. Also catering and meals for jurors and juvenile detainees at the Juvenile Justice Center.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: These vending machines accommodate a daily juror pool, Fulton County agencies, and the public by providing quality vending and pick and go food items.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract renewal is not approved, the County will not be able to provide employees, jurors, and patrons with quality vending services at these facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
15-0551 |
7/15/15 |
Revenue Generating |
|
Amendment No. 1 |
16-0944 |
10/19/16 |
Revenue Generating |
|
Amendment No. 2 |
20-0576 |
8/19/20 |
Revenue Generating |
|
Extension No. 1 |
23-0072 |
2/1/23 |
Revenue Generating |
|
1st Renewal |
|
|
Revenue Generating |
|
Total Revised Amount |
|
|
Revenue Generating |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $Revenue Generating
Prime Vendor: Coca Cola Bottling Company United, formally Coca Cola Refreshments USA, Inc. dba Coca Cola Distribution Center
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $Revenue Generating
Total Contract Value: $Revenue Generating
Total Certified Value: $Revenue Generating
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
Revenue Generating |
|
Previous Adjustments: |
Revenue Generating |
|
This Request: |
Revenue Generating |
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TOTAL: |
Revenue Generating |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
468-215-2150-5276: Employee Service Fund, Human Resources, Revenue- Revenue Generating
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Key Contract Terms |
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Start Date: 3/1/2024 |
End Date: 2/28/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: See attached Performance Evaluation Memo
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |