Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 23ITB08012023A-JWT, Water Quality Monitoring in the amount of $129,254.00 with Integrated Science Engineering, Inc. (Newman, GA), to provide water quality monitoring services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contract - Department of Public Works, 23ITB08012023A-JWT, Water Quality Monitoring in the amount of $129,254.00 with Integrated Science Engineering, Inc. (Newman, GA), to provide water quality monitoring services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew existing contract with Integrated Science Engineering, Inc. to provide water quality monitoring services.
Scope of Work: This contract with Integrated Science Engineering, Inc., provides water quality monitoring and related services necessary to comply with Fulton County's National Pollution Discharge Elimination System (NPDES) Permits for Wastewater Treatment, specifically the permits require water quality monitoring in support of the Watershed Protection Plan. The scope of work includes regular stream water quality monitoring and the collection of samples for laboratory analysis. The annual data collected must be submitted to the state Environmental Protection Division by June 15th of each year for the County to remain in permit compliance with the State of Georgia.
Community Impact: Water quality monitoring provides the necessary data to determine if Fulton County’s efforts to reduce pollution in receiving streams and rivers are effective and meeting the intent of the state permits. This data is provided to the State of Georgia to assist in developing the environmental capacity of receiving streams to accept treated water discharges.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Water quality monitoring is a regulatory requirement of the County’s National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permits and wastewater discharge permits. Without this contract, the program would be negatively impacted, and the County will likely be in violation of its permits, which could expose the County to fines and possible criminal prosecution.
Community Issues/Concerns: No issues/concerns were raised by the community concerning this contract.
Department Issues/Concerns: Public Works staff did not raise any issues or concerns regarding the award of this contract.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0827 |
11/15/23 |
$100,512.00 |
|
1st Renewal |
|
|
$129,254.00 |
|
2nd Renewal |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$229,766.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $129,254.00
Prime Vendor: Integrated Science Engineering, Inc
Prime Status: Non-Minority
Location: Newman, GA
County: Coweta County
Prime Value: $63,140.58 or 48.85%
Subcontractor: Analytical Environmental Services Inc
Subcontractor Status: White American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $29,146.78 or 22.55%
Subcontractor: Vanasse Hangen Brustlin, Inc (VHB)
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $39,966.64 or 28.60%
Total Contract Value: $129,254.00 or 100.00%
Total Certified Value: $29,146.78 or 22.55%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$100,512.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$129,254.00 |
|
TOTAL: |
$229,766.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5420-1160: Water & Sewer Revenue, Public Works, Professional Services - $129,254.00.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |