Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Finance Department, 25RFPDENT052325C-MH, Employee Healthcare Benefit Plan - Dental with Aetna Life Insurance Company (Atlanta, GA) to administer: [1] Dental PPO (DPPO) Plan on a self-funded basis and [2] Dental HMO (DHMO) Plan on an insured basis, to eligible employees, retirees, beneficiaries and their covered dependents. Effective date: January 1, 2026, through December 31, 2026 with four renewal options .
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The recommended proposal will provide Employee Healthcare Benefit Plan – Dental with Aetna Life Insurance Company (Atlanta, GA) to administer: [1] Dental PPO (DPPO) Plan on a self-funded basis and [2] Dental HMO (DHMO) Plan on an insured basis, to eligible employees, retirees, beneficiaries and their covered dependents.
Community Impact: This contract provides dental plan benefit coverage to eligible Fulton County active employees, retirees, beneficiaries and covered dependents.
Department Recommendation: All the benefit administrators went through a formal procurement process to ensure that Fulton partners with the highest quality vendors at the most effective price. The Finance Department recommends approval of the above options.
Project Implications: Approval is needed immediately to begin premium rate development, implementation and communication to employees, retirees and beneficiaries for planning of open enrollment.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Based on enrollment per approved rates.
Prime Vendor: Aetna Life Insurance Company
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County `
Prime Value: TBD (Agreed to Rate)
Subcontractor: SCR Consulting
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD (Agreed to Rate)
Subcontractor: LL AMIS
Subcontractor Status: African American Male Business Enterprise
Location: Buford, GA
County: Gwinnett County
Contract Value: TBD (Agreed to Rate)
Total Contract Value: $TBD (Agreed to Rate)
Total Certified Value: $TBD (Agreed to Rate)
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Contract Performance Evaluation
Evaluation Committee Recommendation
Contact Information (Type Name, Title, Agency and Phone)
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Ray Turner, Interim Director, Department of Finance, (404) 612-7747
Sabrinna McTier, Deputy Director, Department of Finance (404) 612-7646
Verna Thomas, Benefits Manager, Department of Finance (404) 612-7639
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
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Fiscal Impact / Funding Source
Funding Line 1:
426-999-P003-1560: Group Insurance Stabilization, Non-Agency, Administrative
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Key Contract Terms |
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Start Date:
1/1/2026 |
End Date:
12/31/2026 |
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Cost Adjustment:
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Renewal/Extension Terms:
4 renewal options |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2025 |
6/30/2025 |