Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Senior Services 16RFP02082016A-CJC, Senior Transportation Services in an amount not to exceed $1,680,000.00 with Transdev, Incorporated (Lombard, IL), to provide senior transportation services for Senior Services and Behavioral Health Programs for an additional three month period. Effective July 1, 2022 through September 30, 2022. (NO ACTION TAKEN)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Department of Senior Services (Department) recommends approval for the three (3) month extension with Transdev, Incorporated to provide senior transportation services. The RFP for services was solicited. One bid was received. Based on the recommendation from Purchasing Department, the RFP was resolicited resulting in a sole proposer. In order to account for time to complete the procurement process and address cost drives such as increased fuel and labor wages, the Department is requesting to extend the contract to prevent disruption in Senior transportation Services.
Scope of Work: The services provided under this contract include services for Senior Services and Behavioral Health Programs. The services are provided to the 14 neighborhood senior centers, 4 adult day care centers, and3 developmentally disabled training centers. The service also includes non-emergency medical appointments, dialysis, trips to the multipurpose centers, and group trips and field trips for centers.
Community Impact: The services provide transportation to approximately 1,800 Fulton County eligible seniors and developmentally disabled participants.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: Transportation services are the conduit to connect seniors to daily living activities and life enrichment services. Additionally, the transportation services provide needed engagement to developmentally disabled citizens for training, appointments, employment, etc. If this service is interrupted, it would disrupt the lives of 1,800 Fulton County citizens.
Community Issues/Concerns: If the contract is not extended, then eligible seniors aged 60 and above including developmentally disabled residents will not have access to County-based transportation services.
Department Issues/Concerns: Senior transportation is the top requested service from senior residents. The program is an intervention strategy to provide access to services necessary to seniors and enable them to age in place. If the contract is not extended, then seniors will experience an interruption and termination of transportation services.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
16-0853 |
10/5/2016 |
$6,000,000.00 |
|
1st Renewal |
17-0808 |
10/4/2017 |
$6,000,000.00 |
|
Amendment No. 1 |
18-0421 |
6/20/2018 |
$208,240.00 |
|
2nd Renewal |
18-0810 |
11/7/2018 |
$5,900,000.00 |
|
Amendment No. 2 |
19-0391 |
5/15/2019 |
$100,000.00 |
|
3rd Renewal |
19-0773 |
10/2/2019 |
$5,900,000.00 |
|
4th Renewal |
20-0964 |
12/16/2020 |
$4,800,000.00 |
|
Amendment No 3 |
21-0775 |
10/6/2021 |
$979,826.88 |
|
Amendment No. 4 |
22-0196 |
3/16/2022 |
$1,350,000.00 |
|
Extension No. 1 |
|
|
$1,680,000.00 |
|
Total Revised Amount |
|
|
$32,918,066.88 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,680,000.000
Prime Vendor: Trans Dev Services, Inc.
Prime Status: Non-Minority
Location: Lombardi, IL
County: Dupage County
Prime Value: $1,680,000.00
Total Contract Value: $1,680,000.00 or 100.00%
Total M/FBE Value $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Performance Report
Exhibit 2: Extension No. 1 to Form of Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,000,000.00 |
|
Previous Adjustments: |
$25,238,066.88 |
|
This Request: |
$1,680,000.00 |
|
TOTAL: |
$32,918,066.88 |
Grant Information Summary
|
Amount Requested: |
$65,000.00 |
☐ |
Cash |
|
Match Required: |
0 |
☐ |
In-Kind |
|
Start Date: |
July 1, 20222 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2023 |
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183W-1192: General, Senior Services, Aging Grant Supplemental - $1,615,000.00
Funding Line 2:
461-183-TR22-1160: Grants, Senior Services, Professional Services - $65,000.00 (Contingent upon BOC Approval)
|
Key Contract Terms |
|
Start Date: 7/1/2022 |
End Date: 9/30/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
3/31/2022 |