Department
Police
Requested Action
title
Request approval to renew an existing contract - Police Department, 25ITBC1523198B-RT, Uniforms, Footwear and Duty Gear in an amount not to exceed $130,000.00 with Smyrna Police Distributors to provide uniforms, footwear, and duty gear. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394 (6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Justice and Safety
Commission Districts Affected
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All Districts |
X |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: The Police Department requests approval to renew an existing contract with Smyrna Police Distributors to provide uniforms, footwear, and duty gear for police personnel.
Scope of Work: Smyrna Police Distributors will provide uniforms, footwear, and duty gear for police personnel. Smyrna Police Distributors has a local retail facility that can custom-fit uniforms and maintain a large inventory of items and can quickly respond to departmental requirements.
Community Impact: Wearing professional uniforms shapes public trust, authority, and safety during community policing interactions.
Department Recommendation: The Police Department recommends approval of this item.
Project Implications: Without uniforms, it would be difficult to identify police officers from non-police officers, or to their colleagues who require assistance, and to quickly identify each other in emergency situations for ease of coordination.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: There are no department issues/concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
26-0062 |
02/04/2026 |
$130,000.00 |
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1st Renewal |
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$130,000.00 |
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Total Revised Amount |
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$260,000.00 |
Contract & Compliance Information
Contract Value: $130,000.00
Prime Vendor: Smyrna Police Distributors
Prime Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Prime Value: $130,000.00 or 100.00%
Total Contract Value: $130,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
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W. Wade Yates, Chief of Police, Police Department, 404-613-5705
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$130,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$130,000.00 |
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TOTAL: |
$260,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1: 100-320-3202-1455: General Fund, Police, Reports and Permits, Uniforms - $10,200 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 2: 100-320-3206-1455: General Fund, Police, Headquarters Operations & Logistics, Uniforms - $7,000 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 3: 100-320-3212-1455: General Fund, Police, Special Operations, Uniforms - $5,000 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 4: 100-320-3215-1455: General Fund, Police, Fulton County Public Safety Training Center, Uniforms - $5,577 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 5: 100-320-5207-1455: General Fund, Police, Facility Security, Uniforms - $18,500 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 6: 301-320-3201-1455: South Fulton Sub-District, Police, Uniform Patrol, Uniforms - $65,000 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 7: 301-320-3205-1455: South Fulton Sub-District, Police, Criminal Investigations, Uniforms - $4,000 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 8: 301-320-5810-1455: South Fulton Sub-District, Police, Code Enforcement, Uniforms - $600 Pending BOC approval of the FY2027 Adopted Budget
Funding Line 9: 312-320-S210-1455: Animal Services, Police, Animal Control, Uniforms - $15,000 Pending BOC approval of the FY2027 Adopted Budget
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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5/7/2026 |
8/6/2026 |