Department
Real Estate and Asset Management
Requested Action
title
Request approval of lowest responsible bidders - Department of Real Estate and Asset Management,26ITB1560484K-NJH, Roof Maintenance, Repair and Replacement Services Countywide in an amount not to exceed $1,500,000.00 with (A) RYCARS Construction, LLC (Atlanta, GA) in the amount of $500,000.00, (B) Ideal Building Solutions, LLC. (Norcross, GA) in the amount of $500,000.00, and (C) Ben Hill Roofing and Siding Co, Inc (Douglasville, GA) in the amount of $500,000.00, to provide standby roof maintenance, repair, and replacement services on an “as-needed” basis for Countywide facilities effective April 1, 2026 through December 31, 2026, with two renewal options.
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Requirement for Board Action
In accordance with O.C.G.A § 36-91, the Georgia Local Government Public Works Construction Law, all competitive sealed proposals (RFPs) for public works construction projects (CM at Risk, Construction PM, D/B Projects) costing $250,000 or more shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
These contracts furnish all materials, parts, labor, equipment, and appurtenances necessary to provide standby roof maintenance, repair, and replacement services an “as-needed” basis for Countywide facilities. The work includes removing and disposing of existing roofing systems; permits and licenses necessary to complete projects.
Community Impact: This contract impacts the community in having the ability to provide and maintain sustainable roofing systems on Countywide facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidders to provide standby roof maintenance, repair, and replacement services on an “as-needed” basis for Countywide facilities for fiscal year 2026.
Project Implications: To provide timely and efficient repairs/replacements of roofing systems that are beyond industry life cycles.
Community Issues/Concerns: Not being able to have adequate roof covering could affect community members when visiting the public buildings, including Libraries and Health Clinics.
Department Issues/Concerns: If these contracts are not approved, the Department does not have the capacity or expertise to address the Countywide roof repairs /replacement needs for Fulton County facilities.
Recommendation:
The County received and evaluated five (5) bid responses to the solicitation. RYCARS Construction, LLC submitted the overall lowest bid in the total amount of $202,245.58; Ideal Building Solutions, LLC submitted the next lowest bid at $221,377.25; Ben Hill Roofing Siding Co, Inc. submitted the 3rd lowest bid at $315,067.25; Roof Technology Partners submitted the 4th lowest bid at $340,982.50 and Base Roofing submitted the 5th lowest bid at $661,174.00.
Therefore, we recommend RYCARS Construction, LLC, Ideal Building Solutions, LLC, and Ben Hill Roofing and Siding Co, Inc. as the lowest responsible and responsive bidders for award to provide standby roof maintenance, repair, and replacement services.
RYCARS Construction, LLC, Ideal Building Solutions, LLC. and Ben Hill Roofing and Siding Co, Inc. all have a current contract with Fulton County and have performed very well as Roof Maintenance, Repair and Replacement Contractors for Fulton County as stated in their performance report.
These are time and materials contracts. The requested total spending authority of $1,500,000.00 is to cover the costs for maintenance repairs/ replacement materials and labor rates for the remaining 9 months of FY2026.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,500,000.00
(A)
Contract Value: $500,000.00
Prime Vendor: RYCARS Construction, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $400,000.00 or 80.00%
Subcontractor: Cross Roof
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $100,000.00 or 20.00%
Total Contract Value: $500,000.00 or 100.00%
Total Certified Value: $500,000.00 or 100.00%
(B)
Contract Value: $500,000.00
Prime Vendor: Ideal Building Solutions, LLC.
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $500,000.00 or 100.00%
Total Contract Value: $500,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $500,000.00
Prime Vendor: Ben Hill Roofing and Siding Co, Inc
Prime Status: Non-Minority
Location: Douglasville, GA
County: Douglas County
Prime Value: $500,000.00 or 100.00%
Total Contract Value: $500,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $1,500,000.00 or 100.00%
Grand Certified Value: $500,000.00 or 33.33%%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation Reports
Exhibit 3: Department Recommendation Memo
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,500,000.00 |
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TOTAL: |
$1,500,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-C017: Capital Improvements, DREAM, Public Buildings, Roof Repairs $1,500,000.00. “This is a Standby Contract” “The ability to commit funds will be dependent on the availability of resources provided, FCURA bond, and end user/departmental operating/capital funding as identified” for FY2026”.
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Key Contract Terms |
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Start Date: 4/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Rycars - 79
Ideal - 91
Ben Hill - 97
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2025 |
12/31/2025 |