Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Information Technology, 21ITB0929B-EC, W-2, 1099, and Affordable Care Act Filing, Processing, Printing, and Mailing Services, in an amount not to exceed $40,000.00 with National Payment Corporation (Tampa, FL) to provide a system to process, print, fold, and mail W-2 forms, 1099-Misc forms, 1099-R forms and Affordable Care Act (ACA) forms for employees, poll workers, retirees and vendors of Fulton County. This action exercises the second of three renewal options. One renewal option remains. If approved, this contract will be effective January 1, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Choose an item.
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Click or tap here to enter text.
The Fulton County Information Services Department recommends the approval of the contract to National Payment Corporation to provide a system, to process, print, fold, and mail W2 forms, 1099-Misc forms, 1099-R forms and Affordable Care Act (ACA) forms for employees, poll workers, retirees and vendors of Fulton County
Community Impact: There are no community issues/ concerns.
Department Recommendation:
The Information Technology Department recommends approval of renewal.
Project Implications: Provides a critical office operational support function in the operation of County Government.
Community Issues/Concerns: There are no community issues/ concerns
Department Issues/Concerns: There are no departmental issues/ concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0999 |
12/15/2021 |
$40,000.00 |
|
1st Renewal |
22-0839 |
11/16/2022 |
$40,000.00 |
|
2nd Renewal |
|
|
$40,000.00 |
|
Total Revised Amount |
|
|
$120,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $40,000.00
Prime Vendor: National Payment Corporation
Prime Status: Non-Minority
Location: Tampa, FL
County: Hillsboro County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Contract Performance Report
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Renewal Agreement
Contact Information
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$40,000.00 |
|
Previous Adjustments: |
$40,000.00 |
|
This Request: |
$40,000.00 |
|
TOTAL: |
$120,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-220-2202-1459: General, Information Technology, Printing - $40,000.00 (Pending BOC approval of FY2024 Budget)
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains. |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2023 |
9/30/2023 |