Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Senior Services, 21ITB000028ACJC, Indigent Burial Services in the amount of $418,750.00 with Mutual Meadows (Peachtree Corners, GA), to provide dignified professional burial services as a last resort for any unclaimed County resident or deceased person declared indigent if the death occurred within Fulton County. This is the first of two renewals options. One renewal option remains. Effective January 1, 2023, through December 31, 2023. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) month or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Senior Services recommends Mutual Meadows Inc. to provide Indigent Burial Services for Fulton County deceased Indigent persons.
Scope of Work: O.C.G.A. Section 36-12-5 provides that “[w]henever any person dies in this state and the decedent, his or her family, and his or her immediate kindred are indigent and unable to provide for the decedent's decent interment or cremation, the governing authority of the county wherein the death occurs shall make available from county funds a sum sufficient to provide a decent interment or cremation of the deceased indigent person or to reimburse such person as may have expended the cost thereof voluntarily . . . .” This contract will provide interment and cremation services for the indigent to include cemetery plots, furnishing of gravesites, cement vault, opening and closing of grave, lowering services, cremation and interment of cremains and perpetual care. The contractor will keep adequate records of all such internments and providing of normal maintenance care which all lot owners receive. The gravesites are located at Lakeside Memorial Gardens Cemetery, 7720 Ono Road, Palmetto, Georgia 30268. Indigent persons are typically people with no family, no assets, and no money that are left to the local government to administer funeral arrangements. This program provides a decent burial for Fulton County citizens who die and have no resources to pay for the interment costs at the time of death.
Community Impact: Fulton County provides approximately 350 burials annually: 90% are adults, 3% are children ages 2 -16 years old and 7% are children under age 2 years old.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: Fulton County is obligated O.C.G.A. Section 36-12-5 to provide indigent burial services. Approval will allow the County to continue to provide services in compliance with state law.
Community Issues/Concerns: There are no community issues or concerns.
Department Issues/Concerns: The Department of Senior Service has no issues or concerns regarding this renewal and recommends the approval so that indigent burial services can be provided to Fulton County families.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
21-1049 |
12/15/2021 |
$418,750.00 |
|
1st Renewal |
|
|
$418,750.00 |
|
Total Revised Amount |
|
|
$837,500.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $418,750.00
Prime Vendor: Mutual Meadows
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $418,750.00 or 100.00%
Subcontractor: None
Total Contract Value: $418,750.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached
Exhibit 1: Contractor Performance Reports
Exhibit 2: Contract Renewal Form
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$418,750.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$418,750.00 |
|
TOTAL: |
$837,500.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-183-1838-1234, General, Senior Services, Cont-Burial Services - $418,750.00
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |