Department
Public Works
Requested Action
title
Request approval to increase the spending authority - Department of Public Works, 23ITBC100523A-KM, Water Meters in an amount not to exceed $111,333.50 with Delta Municipal Supply Company (Braselton, GA) to provide water meters. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Department of Public Works is requesting an increase in spending authority with Delta Municipal Supply Company (Braselton, GA) from $379,567.34 to $490,900.84 for this fiscal year to allow for the purchase of a maximum of two hundred additional 5/8” x 3/4” and one hundred fifty additional 3/4” x 3/4” ultrasonic water meters to keep in inventory for future developments and malfunction meters changeouts for the remaining of year 2025 until the County fully transitions to advanced meter infrastructure (“AMI”) technology that is currently out for bid.
Community Impact: Failure to procure/maintain these items in stock can negatively impact the Water Services Division’s ability to install water meters in a timely manner. If the meters are not procured efficiently, negative constituent or client health and billing issues can result.
Department Recommendation: The Department of Public Works recommends approval of the increase in spending authority request.
Project Implications: The efficient procurement of water meters is necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0956 |
12/20/2023 |
1,500,000.00 |
|
1st Renewal |
24-0732 |
11/06/2024 |
$300,000.00 |
|
Amendment #1 |
25-0356 |
05/07/2025 |
$79,567.34 |
|
Amendment #2 |
|
|
$111,333.50 |
|
Total Revised Amount |
|
|
$1,990,900.84 |
Contract & Compliance Information
Contract Value: $111,333.50
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Braselton, GA
County: Braselton County
Prime Value: $111,333.50 or 100.00%
Subcontractor: None
Total Contract Value: $111,333.50 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Deputy Director Water Distribution, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,500,000.00 |
|
Previous Adjustments: |
$379,567.34.00 |
|
This Request: |
$111,333.50 |
|
TOTAL: |
$1,990,900.84 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-W046: Water & Sewer Capital Funding, Public Works, Additional Water Meters - $111,333.50.
|
Key Contract Terms |
|
Start Date: BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: NA |
Renewal/Extension Terms: 1 Renewal Remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
11/1/2024 |
1/31/2025 |