Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, Bid# 21ITB129724C-GS, Hazardous Waste Disposal Services in the total amount of $25,000.00 with Brooks Environmental Solutions, LLC. (Brookhaven, GA), to provide hazardous waste disposal services for Fulton County. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract allows the county to adhere to state law hazardous waste disposal services for the Department of Real Estate and Asset Management on a contract “as needed basis”.
The scope of work included;
• The vendor shall provide removal and disposal of hazardous waste (24) hours a day, seven (7) days a week.
• Vendor must provide labor and material to load, remove and dispose of hazardous waste material in EPA/OSHA specified containers. The vendor shall be required to supply the container required for various material at designated locations.
• The vendor is responsible to arrange equipment, transportation, disposal of the waste material and manifestation of all transactions in a manner approved by the County.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the first renewal of existing contract to provide hazardous waste disposal services on an as needed basis for Fulton County.
Georgia law stipulates that adherence and compliance with EPA, Federal, State of Georgia, OSHA and Fulton County environmental regulations. This contract should allow County to be strictly adhered to these regulations.
Historical Expenditures:
• FY2021: The County expenditures as of 10/12/21, $2,760.84
• FY2020: The County has spent $14,500.00
• FY2019: The County has spent $13,192.00
Project Implications: This service is critical for hazardous waste disposal services for county wide agencies.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the County will not be able to provide hazardous waste disposal services.
Contract Modification Yes, see below chart.
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
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Original Contract Amount |
20-0516 |
7/14/21 |
$25,000.00 |
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1st Renewal |
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$25,000.00 |
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Total Revised Amount |
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$50,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $25,000.00
Prime Vendor: Brooks Environmental Solutions, LLC
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Brookhaven, GA
County: Dekalb County
Prime Value: $25,000.00 or 100.00%
Total Contract Value: $25,000.00 or 100.00%
Total M/FBE Value: $25,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$25,000.00 |
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Previous Adjustments: |
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This Request: |
$25,000.00 |
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TOTAL: |
$50,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160 General, Real Estate and Asset Management, Professional Services -$12,500, “Subject to availability of funding adopted for FY2022 by BOC”
Funding Line 2:
100-520-5221-1160 General, Real Estate and Asset Management, Professional Services -$12,500, “Subject to availability of funding adopted for FY2022 by BOC”
Funding Line 3:
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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10/13/2021 |
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