Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC99999-SPD-SPD0000127-001, Auto and Light Truck Parts, in the amount of $90,000.00 with Parts Authority Georgia, LLC. (Norcross, GA), to provide auto and light truck parts for Fulton County fleet vehicles. Effective date: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to utilize statewide contract to provide auto and light truck parts for Fulton County fleet vehicles for FY2022.
Scope of Work: The Statewide contract supplier provides and delivers automotive and light truck parts and accessories with one-year manufacturer warranty on an as needed basis.
Benefits received for use of this SWC:
• Choice of two suppliers
• Expanded retail locations
• Comprehensive product selection
• Fixed Discount off list price (up to 90% discount)
• On‐line ordering available on TGMP
• Acceptance of phone and fax orders
• Acceptance of the Procurement Card (P‐Card)
• Same day delivery (under certain conditions)
• No minimum order quantities
• A dedicated account management representative
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize the Statewide Contract to provide auto and light trucks parts for Fulton County fleet vehicles for FY2022
The DREAM, Central Maintenance Fleet Division is responsible for providing preventive and predictive maintenance and repair services to approximately 900 County fleet vehicles. The Statewide contractor will provide the requested parts within 24 hours from time of ordering.
The contract management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Historical Expenditures:
• FY2021: The County expenditure allocated as of 11/3/2021 is $60,000.00
• FY2020: The County spent $83,674.94
• FY2019: The County spent $68,285.00
• FY2018: The County spent $23,683.00
Project Implications: This automotive parts contract service is critical component in support of the in-house mechanics that provide preventive maintenance of approximately 900 County fleet vehicles.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department will not be able to provide preventive maintenance and repair services to County fleet vehicles.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC Benefits Sheet
Exhibit 2: Statewide Contract
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Form for use of Statewide Contract
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$90,000.00 |
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TOTAL: |
$90,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: General, Real Estate and Asset Management, Garage Parts- $90,000 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |