Department
Senior Services
Requested Action
title
Request approval to renew an existing contract - Department of Senior Services, 23ITB125742A-BKJ, Swimming Pool Maintenance Services in an amount not to exceed $130,000.00 with United Pool Maintenance, LLC (Roswell, GA) to provide pool maintenance, repair, and preventive maintenance for all four Senior Multipurpose Facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025 through December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract will provide monthly maintenance and repairs of the four senior multipurpose facility pools and all related equipment to support participant health and safety.
Scope of Work: The contract provides comprehensive preventive maintenance and repair services for Fulton County swimming pools located at Dorothy C. Benson Senior Multipurpose Facility, Harriett G. Darnell Senior Multipurpose Facility, HJC Bowden Senior Multipurpose Facility, and Helene S. Mills Senior Multipurpose Facility.
The scope of work includes all labor, parts, equipment, transportation, and materials necessary to perform the required duties, including but not limited to:
(1) Chemical treatment for pool systems to keep water balance, clarity, pH, and overall water quality to meet the standards and requirements of the Fulton County Health Department.
(2) Provide on-site service and maintenance at least twice a week to the chemical treatment systems, pumps, or other automatic feeding systems, strainers, filters, heaters, and other mechanical systems to ensure proper level and chemical balance for pool operations.
(3) Calibrate automatic feed systems.
Community Impact: Proper maintenance and operations of pools enables the Department of Senior Services to provide quality aquatics programs which entail a range of recreational, athletic, therapeutic, and enrichment activities while promoting wellness and healthy lifestyles to the senior adults of Fulton County.
Department Recommendation: The department recommends approval.
Project Implications: This contract requires professional licenses, equipment, and technician skills to perform preventive swimming pool maintenance and repairs. This contract is needed to ensure the health and safety of the four multipurpose facility pools by providing weekly chemical treatments of pool water systems, monthly on-site preventive and corrective maintenance services, and oversight of any repairs and replacements identified during the operational onsite inspections.
Community Issues/Concerns: The Department is not aware of any issues/concerns regarding this request.
Department Issues/Concerns: If this contract is not approved, the Department would not have the capacity to provide the necessary pool services, such as the labor, skill, and equipment to perform the required corrective pool maintenance and repairs, which could result in the closure of all pools located in the four multipurpose facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0207 |
3/20/2024 |
$109,824.00 |
|
1st Renewal |
|
|
$130,000.00 |
|
Total Revised Amount |
|
|
$239,824.00 |
Contract & Compliance Information
Contract Value: $130,000.00
Prime Vendor: United Pool Maintenance
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $130,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $130,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$109,824.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$130,000.00 |
|
TOTAL: |
$239,824.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1160: General Funds, Senior Services, Professional Services - $26,400.00
Funding Line 2:
100-183-183T-1160: General Funds, Senior Services, Professional Services - $26,400.00
Funding Line 3:
100-183-183U-1160: General Funds, Senior Services, Professional Services - $26,400.00
Funding Line 4:
100-183-183V-1160: General Funds, Senior Services, Professional Services - $26,400.00
Funding Line 5:
100-183-183S-1116: General Funds, Senior Services, Building Maintenance & Repair - $6,100.00
Funding Line 6:
100-183-183T-1116: General Funds, Senior Services, Building Maintenance & Repair - $6,100.00
Funding Line 7:
100-183-183U-1116: General Funds, Senior Services, Building Maintenance & Repair - $6,100.00
Funding Line 8:
100-183-183V-1116: General Funds, Senior Services, Building Maintenance & Repair - $6,100.00
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 82
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