Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to utilize Cooperative Purchasing - Department of Real Estate and Asset Management, Omnia Partners Public Sector Contract #R190303 Office Supplies, Related Products and Services in the total amount of $275,000.00 with ODP Business Solutions, formerly Office Depot Business Solutions (Norcross, GA) to provide copy paper and related supplies as needed countywide. Effective January 1, 2023, through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to utilize Cooperative Purchasing, to provide and deliver copy paper and related supplies on an “as-needed” basis for Countywide Departments for FY2023.
Scope of Work: This Cooperative Purchasing Contract is competitively procured by Omnia Partners, a national governmental purchasing cooperative of which the County is a participating public agency.
The key benefits of utilizing this contract include the following:
Ø The vendor will deliver directly to the location of requesting agency, which will result in a reduction of fuel consumption on DREAM delivery vehicles and allow County personnel to be assigned to other logistical work.
Ø Requires less warehouse space to store paper.
Ø Next day delivery service.
Ø The County will receive a 1~2 % in rebates.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The copy paper and related supplies is coordinated and managed by the Department of Real Estate and Asset Management, Material Management Division.
Historical Expenditures:
• FY2022: The County allocated expenditures as of 9/19/2022, is $123,607.80
• FY2021: The County spent $135,140.76
• FY2020: The County spent $134,428.00
• FY2019: The County spent $257,236.00
Project Implications: This Cooperative Purchasing Contract all the necessary paper products needed to support various countywide agencies.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this Cooperative Purchasing Contract is not approved, the Departments will not have the ability to provide copy paper and related supplies for countywide agencies for FY2023.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Office Supplies, Related Products and Services Contract #R190303
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Justification Form for Use of Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$275,000.00 |
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TOTAL: |
$275,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5201-1713: Internal Services, Real Estate and Asset Management, Inventory Supplies- $100,000.00 “Subject to availability of funding adopted for FY 2023 by BOC”
Funding Line 2:
100-TBD-harry-1475: General, To Be Determine, Stock Paper Print- $175,000.00“Each department on an “as needed” basis as requested based on their approved budget and availability of funding adopted for FY 2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: None |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
6/30/2022 |