Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 20ITBC125292A-FB, Ductile Iron Pipe Restraining Gaskets and Tapping Saddles in the amount of $92,779.16 (Groups A & B) with Ferguson Waterworks (Braselton, GA), to provide ductile iron pipe restraining gaskets and tapping saddles. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The renewal contract with Ferguson Waterworks will continue to provide ductile iron pipes, restraining gaskets and tapping saddles for the maintenance and repairs of water and sewer infrastructure throughout the North and South Fulton County water and sewer service areas.
Community Impact: Potential impact exists by interrupting service within the water distribution and sanitary service areas if proper pipes and fittings are not acquired in a timely manner.
Department Recommendation: The Department request approval to renew existing contract to Ferguson Waterworks (Groups A&B) to provide ductile iron pipes & fittings on an as needed basis.
Project Implications: Failure to approve the award of these contracts will reduce responsiveness to system failures and eventual potential long term water outages or sewer availability.
Community Issues/Concerns: No constituent/customer concerns have been raised to Public Works.
Department Issues/Concerns: No issues or concerns have been raised by Public Works
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0548 |
8/5/2020 |
$105,126.30 |
|
1st Renewal |
20-0923 |
12/16/2020 |
$105,126.30 |
|
2nd Renewal |
|
|
$92,779.16 |
|
Total Revised Amount |
|
|
$303,031.76 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $92,779.16
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $92,779.16 or 100.00%
Subcontractor: None
Total Contract Value: $92,779.16 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Revised Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$105,126.30 |
|
Previous Adjustments: |
$105,126.30 |
|
This Request: |
$ 92,779.16 |
|
TOTAL: |
$303,031.76 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $52,779.16
Funding Line 2:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $20,000.00
Funding Line 3:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $20,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
3/5/2021 |
6/22/2021 |