Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 22ITB135136C-MH, Testing and Repair of Backflow Devices in an amount not to exceed $200,000.00 with B & W Mechanical Contractors, Inc. (Lawrenceville, GA), to provide on-site testing and repair of approximately 183 backflow preventive (BFP) devices for required maintenance on an “as-needed” basis for the County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract furnishes all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site testing and repair of approximately 183 backflow prevention (BFP) devices as required for compliance with local, state, and federal building codes on an “as-needed” basis for Fulton County facilities.
The Scope of Work also includes, but is not limited to the following:
• Test all backflow devices installed at all County facilities. Devices found to be defective are reported to DREAM management.
• Repair defective backflow devices in accordance with industry best practices and in accordance with all applicable building codes.
• Provide detailed reports indicating test results and/or action taken to resolve deficiencies.
• Obtain any required permits from local authorities prior to beginning repair/replacement work.
• Maintain a valid Master II Plumber’s License issued by the State of Georgia, complete course of study in the repair of backflow preventers recognized by the Environmental Protection Division of the Georgia Department of Natural Resources and possess a valid certification from a national backflow testing certification program.
Community Impact: This contract is necessary for the health and safety of County residents and staff and ensures the County’s domestic water supply in County facilities is not exposed to contamination.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract and the requested spending authority in the amount of $200,000.00 will cover the costs for parts/components and hourly labor charges for annual testing and repairs of approximately 183 various types of installed backflow prevention (BFP) located in Fulton County facilities for FY2025.
Project Implications: The City of Atlanta Cross-Connection Control and Backflow Protection Program is mandated on the federal, state, and local levels. These statutes, regulations and code provisions are intended to provide reasonable and required protection for the Atlanta Water Supply System against contamination and/or pollution resulting from backflow and/or back siphonage through cross connection and/or controlled plumbing connections.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract renewal is not approved, the Department will not be able to perform this mandated service which would result in the County being subject to penalties for failure to meet the City of Atlanta’s backflow Compliance requirements (Atlanta City Code Section 154-66).
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0937 |
12/7/22 |
$270,000.00 |
|
1st Renewal |
23-0678 |
10/4/23 |
$270,000.00 |
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2nd Renewal |
|
|
$200,000.00 |
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Total Revised Amount |
|
|
$740,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: B & W Mechanical Contractors, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$270,000.00 |
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Previous Adjustments: |
$270,000.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$740,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $200,000.00 “Subject to availability of funding adopted for FY2025
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |