Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 21ITBC000023A-CJC, Water Meter Vaults, in an amount not to exceed $236,072.00 with Bartow Precast Inc., (Cartersville, GA) to provide water meter vaults. This action exercises the second of two renewal options. No renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew the existing contract with Bartow Precast, Inc. to provide water meter vaults.
Scope of Work: Provide water meter vaults for the Water Distribution System throughout North Fulton County of the Chattahoochee River. The water meter vaults are used for installation of new water service and the replacement of small and medium size water meters.
This is an indefinite quantity unit price contract. The quantities for unit price items are estimated annually and are subject to either increase or decrease. Unit prices remain unchanged. The increase in the spending authority is due to adjustment in estimated quantities for FY2024.
Community Impact: Without a readily available supply of water vaults, the installation of new water services will not be possible. Maintenance of the water system will be impacted.
Department Recommendation: The Department of Public Works recommends approval to renew the existing contract with Bartow Precast, Inc., to provide water meter vaults with no renewal option remaining.
the Water Distribution System throughout North Fulton County of the Chattahoochee River.
Project Implications: Maintaining the Water Distribution System and providing new services will be affected.
Community Issues/Concerns: Public Works is not aware of any Community Issues or concerns.
Department Issues/Concerns: If not funded, the Department is concerned it will restrict our ability to properly maintain the Water Distribution System and provide new service installations.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0978 |
12/1/2021 |
$200,000.00 |
|
1st Renewal |
22-0861 |
11/16/2022 |
$200,000.00 |
|
Amendment #1 |
23-0230 |
4/12/2023 |
$00.00 |
|
2nd Renewal |
|
|
$236,072.00 |
|
Total Revised Amount |
|
|
$636,072.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $236,072.00
Prime Vendor: Bartow Precast Inc.
Prime Status: Non-Minority
Location: Cartersville, GA
County: Bartow County
Prime Value: $236,072.00 or 100.00%
Total Contract Value: $236,072.00 or 100.00%
Total Certified Value: $0.00 or 00.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$400,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$236,072.00 |
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TOTAL: |
$636,072.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $236,072.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
6/30/2023 |