Department
Sheriff
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Sheriff’s Office, 22RFP0405B-PS, Delinquent Tax Sales with Government Tax Services, Inc. (Carrollton, Georgia) to provide type-written title examinations, abstracts, and delinquent tax sales preparation services. This action exercises the third of three renewal options. No renewal options remain. Effective August 1, 2025, through July 31, 2026. This is a revenue neutral contract. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Per approved BOC# 24-0063 all expenses incurred by the County for the work provided by Contractor to aid the Fulton County Sheriff’s Office in officially conducting a tax sale are paid to the Sheriff’s Office by the successful bidder/purchaser at such sale and the Sheriff’s Office remits said monies to the County which, in turn, compensates the Contractor. As a result, there is no cost to the County for the work provided by Contractor.”
Scope of Work: To provide type-written title examinations and abstracts and other delineated delinquent, pre-tax sales preparation services to the Fulton County Sheriff’s Office and to provide certain delineated post-tax sale services (collectively, the “Delinquent Tax Sales Preparation Services”) to the Fulton County Sheriff’s Office in connection with each successful tax sale.
Community Impact: None
Department Recommendation: Recommends Approval
Project Implications: This is a revenue neutral agreement
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0494 |
7/13/2022 |
Revenue Neutral |
|
90 Day Extension |
102-364 |
8/14/2023 |
Revenue Neutral |
|
1st Renewal |
23-0614 |
9/20/2023 |
Revenue Neutral |
|
Amendment No. 1 |
24-0063 |
1/24/2024 |
Revenue Neutral |
|
90 Day Extension |
102-364 |
7/31/2024 |
Revenue Neutral |
|
2nd Renewal |
24-0671 |
10/16/2024 |
Revenue Neutral |
|
3rd Renewal |
|
|
Revenue Neutral |
|
Total Revised Amount |
|
|
Revenue Neutral |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
Damichell Hightower, Accounting Supervisor, Sheriff’s Office, 404-612-6857
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Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
0.00 |
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Previous Adjustments: |
0.00 |
|
This Request: |
0.00 |
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TOTAL: |
0.00 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
N/A |
☐ |
In-Kind |
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Start Date: |
N/A |
☐ |
Approval to Award |
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End Date: |
N/A |
☐ |
Apply & Accept |
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Match Account $: |
N/A |
|
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Fiscal Impact / Funding Source
Funding Line 1:
421-330-3310-1160: Sheriff’s Office Sale Trust, Sheriff, Professional Services-Revenue
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Key Contract Terms |
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Start Date: 8/1/2025 |
End Date: 7/31/2026 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: No Renewal Options Remain |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
2/2/2025 |
5/1/2025 |