Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 25ITB124532K-JAJ, Runway 8/26 Pavement Rehabilitation in an amount not to exceed $2,482,900.00, with C.W. Matthews Contracting Company, Inc., to furnish all materials, labor, tools, equipment and appurtenances necessary to provide pavement rehabilitation services to the main runway at the Fulton County Executive Airport. Effective upon issuance of the Notice to Proceed for 180 available days. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This construction project consists of rehabilitating the existing pavement on the main runway 8-26. The project scope will include variable pavement milling, sealing existing cracks, asphalt inlay, pavement marking and pavement grooving. Bituminous pavement milling will need to be performed so that appropriate tie- ins to surrounding pavements can be accomplished. The limits of the work will extend along entire length of RW 8-26 and connecting pavement areas.
Scope of Work: This project is being funding jointly by the Georgia Department of Transportation and Fulton County. GDOT awarded Fulton County a grant to cover 75% of the total cost of this project in August 2024 and the grant was accepted by the Board of Commissioners on September 18, 2024 as part of Agenda Item #24-0586. Therefore, GDOT is expected to pay $1,862,175 of the total cost and Fulton County will be responsible for the remaining $620,725.
The bid package included a base bid as well as an alternate bid. The base bid included completing the work on a typical 12-hour a day work schedule while the alternate bid included completing the work on a continuous basis 24 hours a day / 7 days a week (weather permitting) until the work is completed. The bids are summarized below:
As noted in the table, CW Matthews provided the lowest bid for both the base bid work as well as the alternate bid. Given the low additional cost associated with the alternate bid over the base bid, $118,960.00, Public Works is recommending that the BOC award the contract to CW Matthews under the alternate bid since it will be the least disruptive to the overall operation at the airport. The award is for 180 available days following the issuance of the Notice to Proceed because the pavement rehabilitation work will require the airport to close. Because there are certain days that the airport will have to remain open, the contract period is only for days the airport will be able to close and CW Matthews will be able to perform the work specified in the contract.
Community Impact: This project will address the overall condition of the main runway and ensure its overall condition is maintained to safely accommodate the take-off and landing of aircraft.
Department Recommendation:
The Department of Public Works recommends approval of a contract to CW Matthews Contracting Company for the alternate bid.
Project Implications: The Fulton County Executive Airport is currently preparing for a significant increase in aircraft operations at the airport in 2026 with Atlanta hosting several FIFA World Cup matches. Therefore, Public Works is working very closely with GDOT to ensure the airport is ready for additional traffic. Based on the anticipated improvement schedule, the pavement rehabilitation work is expected to occur in late July or early August 2025.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works does not have any issues or concerns.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $2,482,900.00
Prime Vendor: C. W. Matthews Contracting Company, Inc.
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $1,667,267.35 or 67.15%
Subcontractor: Cardinal International Grooving & Grinding
Subcontractor Status: Non-Minority
Location: Conshohocken, PA
County: Montgomery County
Contract Value: $195,900.81 or 7.89%
Subcontractor: Hasco, Inc.
Subcontractor Status: White Female Business Enterprise
Location: Greensboro, NC
County: Guilford County
Contract Value: $619,731.84 or 24.96%
Total Contract Value: $2,482,900.00 or 100.00%
Total Certified Value: $619,731.84 or 24.96%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation
Exhibit 3: Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director of Public Works
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,482,900.00 |
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TOTAL: |
$2,482,900.00 |
Fiscal Impact / Funding Source
Funding Line 1:
461-540-5400-ARCC: Grant, Public Works - $1,862,175 (75% of the total contract)
Funding Line 2:
511-540-5400-T326: T-Splost Projects-FID, Public Works, Charlie Brown Airport Matching Funds - $620,725 (25% required Fulton County Match)
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Key Contract Terms |
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Start Date: From NTP |
End Date: 180 available days |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/30/2019 |
3/31/2020 |