Department
Real Estate and Asset Management
Requested Action
title
Request approval of a change order less than 10% - Department of Real Estate and Asset Management, #24ITB100324K-JA, Renovation of Airport Administration Air Rescue Firefighting Station in an amount not to exceed $85,446.00 with Sovereign Cooper, Inc. (Cumming, GA), to modify existing contract to allow the execution of eight (8) additional services for the completion of the construction/renovation project to the upper and lower floors of the west apparatus bay (approximately 7,275 gross square footage) for the Aircraft Rescue and Fire Fighting Station (ARFF) located at the Fulton County Executive Airport, 3965 Aero Drive, Atlanta, GA 30336. Effective upon BOC approval.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of Change Order No. 1 to modify existing contract for additional funding to allow the execution of eight (8) additional services for the completion of the construction/renovation project to the upper and lower floors of the west apparatus bay (approximately 7,275 gross square footage) for the Aircraft Rescue and Fire Fighting Station (ARFF) located at the Fulton County Executive Airport, 3965 Aero Drive, Atlanta, GA 30336.
During the excavation of the foundation, the contractor (Sovereign Cooper, Inc.) detected underground water in the foundation trenches, which necessitated delay of approximately 56 days, coupled with some other unforeseen conditions, which are itemized in eight (8) separate change directives.
DREAM initially recommended an owner-controlled contingency in the amount of $310,000.00 in addition to the total Base Amount of $2,389,000.00 for a revised total project budget to $2,699,000.00 to accommodate Emergency Management Agency Airport Rescue and Fire Fighting (ARFF) required Furniture, Fixtures and Equipment (FF&E), recommended IT data requirements, and to include costs for unforeseen conditions. The BOC approved Item #25-0261 on April 2, 2025, approving the contract in the base amount of $2,389,000.00
DREAM will proceed with BOC approval on an as-needed basis for any additional scope changes or for increased spending authority through the Change Order process.
Scope of Work: Though these additional costs are specific to the eight (8) separate Change Order requests which are necessary to prevent any more disruption in the process and enable the completion of the construction/renovation project for the continued use by the Fulton County Executive Airport Administration and to allow the expansion of the Emergency Management Operations Aircraft Rescue and Fire Fighting Station (ARFF).
The additional costs cover the eight (8) change directives are shown in the following:
1. Change Order Proposals 1-8:
|
COP No. |
Description of Services |
Sub-Total |
|
COP #1 |
Wall Demo in the Hose Room |
$4,242.00 |
|
COP #2 |
Hardware Revisions |
$3,094.00 |
|
COP #3 |
Window Revisions |
-$603.00 |
|
COP #4 |
Window Infill |
-$2,677.00 |
|
COP #5 |
Foundation Water Infiltration |
$59,688.00 |
|
COP #6 |
Unforeseen Rock in exterior stairwell footings |
$4,107.00 |
|
COP #7 |
Plumbing Trench |
$4,548.00 |
|
COP #8 |
Grouting Existing Wall |
$13,047.00 |
|
|
|
|
|
Total Change Order Requests 1 - 8 |
$85,446.00 |
Community Impact: The successful completion of this renovation project will allow continue expansion for the Fulton County’s Emergency Management operations. It is crucial for enhancing the capacity to respond effectively to community needs. By investing in improvements, the operations can ensure that emergency services are well-prepared to handle various crises, whether they are natural disasters, public health emergencies, or other incidents affecting public safety.
Department Recommendation: The Department of Real Estate and Asset Management recommend approval of Change Order No. 1.
The Construction Manager will work in collaboration with the Department of Real Estate and Asset Management, Construction Team and the Emergency Management Agency Airport Recue and Fire Fighting (ARFF) Division.
Project Implications: This is necessary to allow, without any additional disruption, the continued renovation to restore and expand the Executive Airport’s Administration Aircraft Rescue Firefighting Station (ARFF), economically and efficiently, to a condition which is fully able to meet the long-term space and service needs of employees and Fulton County operations.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this Change Order is not approved, there may be a delay in the construction/renovation process for the Emergency Management Agency Airport Recue and Fire Fighting (ARFF) Division.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0261 |
4/2/25 |
$2,389,000.00 |
|
Change Order No. 1 |
|
|
$85,446.00 |
|
Total Revised Amount |
|
|
$2,474,446.00 |
Contract & Compliance Information
Contract Value: $85,446.00
Prime Vendor: Sovereign Cooper, Inc.
Prime Status: Non-Minority
Location: Cummings, GA
County: Forsyth County
Prime Value: $85,446.00 or 100.00%
Total Contract Value: $ 85,446.00 or 100.00%
Total Certified Value: $00.00 or 0.00%
Exhibits Attached
Exhibit 1: Change Order No. 1 to Form of Contract
Exhibit 2: Change Order Cost Proposal
Exhibit 3: Performance Evaluation Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,389,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$85,446.00 |
|
TOTAL: |
$2,474,446.00 |
Fiscal Impact / Funding Source
Funding Line 1:
509-310-5602-AIR5: ARFF Phase III - Fire Fighter Facility Renovation - $85,446.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Completion of construction project |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/7/2025 |
1/6/2026 |