Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 23ITB458876A-KM, Small Water Meter Installation in an amount not to exceed $300,000.00 with Jewel of the South, Inc. (Conyers, GA), to provide small water meter installation services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026, through December 31, 2026.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides for the installation of small water meters for new developments and the replacement of existing malfunctioning meters.
Scope of Work: The contractor is responsible for furnishing all materials (Fulton County furnish meters, curb stops, backflows and meter boxes), labor, tools, equipment and appurtenances necessary for small water meter installation and replacement of small water meters (under 2”) as necessary for new water service customers and replacement of existing water meters that have reached the end of their useful life. This contract achieves the Department's goals of maintaining system reliability and ensuring fiscal responsibility.
The Water Services Division, through the small meter installation contract, has been able to provide timely installation of new water services.
The overall amount of work undertaken by this contract by the vendor will likely decrease over time as the Metering as a Service (MaaS) project is implemented in 2026. However, until such time when the MaaS vendor is fully engaged to install new water meters, this vendor (Jewel of the South) will continue to provide that service for Public Works.
Community Impact: As part of continued development activity in North Fulton, there is a need to provide new water meter connections to serve developments from the existing water mains. Additionally, an increase in the correct metering of small services has resulted in an increase in revenue and decreased unaccounted usage of water in the water system.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The Small Meter installation contract provides for the installation of new service meters for new customers. The service provides for timely installation of small meter service while working with developers to note impact the development timetable.
Community Issues/Concerns: No community issues/concerns have been raised by constituents.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with this contract award.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0015 |
1/10/2024 |
$620,000.00 |
|
1st Renewal |
24-0572 |
9/4/2024 |
$620,000.00 |
|
Increase in Spending Authority |
25-0609 |
8/20/2025 |
$250,000.00 |
|
2nd Renewal |
|
|
$300,000.00 |
|
Total Revised Amount |
|
|
$1,790,000.00 |
Contract & Compliance Information
Contract Value: $300,000.00
Prime Vendor: Jewel of the South
Prime Status: African American Female Business Enterprise
Location: Conyers, GA
County: Rockdale County
Prime Value: $300,000.00 or 100.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $300,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Deputy Director, Public Works, 404-612-7407.
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,490,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$300,000.00 |
|
TOTAL: |
$1,790,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |