Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Library System - 22ITB0210B-EC, Shelf-Ready Foreign Language Books for Adults in the amount of $36,520.00 with Multi-Cultural Books and Video (Madison Heights, MI) to provide foreign language books in multiple languages to all 34 library locations. This action exercises the third of three renewal options. No renewal options remain. Effective dates: January 1, 2025, to December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Fulton County Library System (FCLS) intends to contract with a vendor to provide shelf-ready foreign language books for adults for a two-year period with an option to renew the contract for two additional years. The purpose of this request is to provide the library with new materials and replacement copies of worn and grubby titles.
Scope of Work: The Library System desires fiction and non-fiction materials in all subject areas that are written in Hindi, Korean, Chinese, Farsi, Arabic and Russian. The vendor is to provide an inventory of adult fiction and non-fiction (in all Dewey ranges) large enough to supply the range and languages of books described above. The library expects a fill-rate that meets or exceeds 90% of all items ordered.
Community Impact: There is no community impact.
Department Recommendation: The County recommends approval of this contract
Project Implications: There are no project implications if this is not approved.
Community Issues/Concerns: There are no Community Issues
Department Issues/Concerns: There are no Department Issues
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0385 |
04/19/2022 |
$36,520.00 |
|
1st Renewal |
22-0898 |
12/07/2022 |
$36,520.00 |
|
2nd Renewal |
23-0804 |
11/15/2023 |
$36,520.00 |
|
3rd Renewal |
|
|
$36,520.00 |
|
Total Revised Amount |
|
|
$146,080.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $36,520.00
Prime Vendor: Multi-Cultural Books and Video
Prime Status: Non-Minority
Location: Madison Heights, MI
County: Oakland County
Prime Value: $36,520.00 or 100.00%
Total Contract Value: $36,520.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager, Fulton County Library System, 404-771-7578
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$36,520.00 |
|
Previous Adjustments: |
$109,560.00 |
|
This Request: |
$36,520.00 |
|
TOTAL: |
$146,080.00 |
Grant Information Summary
|
Amount Requested: |
N/A |
☐ |
Cash |
|
Match Required: |
N/A |
☐ |
In-Kind |
|
Start Date: |
N/A |
☐ |
Approval to Award |
|
End Date: |
N/A |
☐ |
Apply & Accept |
|
Match Account $: |
N/A |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General Fund, Library, Books-Library
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: N/A |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/3/2024 |