Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to increase spending authority - Department of Real Estate and Asset Management, RFP#18RFP113472C-BKJ, Landfill Post Closure Services with Atlantic Coast Consulting, Inc. (Roswell, GA) in the amount of $224,840, to comply with a directive from the Georgia Department of Natural Resources (EPD) to implement an expansion of the Morgan Falls Landfill Gas System. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: To comply with a directive from the Georgia Department of Natural Resources (EPD) to implement an expansion of the Morgan Falls Landfill Gas System. The expansion of the landfill gas system is necessary to eliminate the migration of methane gas along the north boundary of the landfill along Morgan falls road. Project Fee: 1. Install 3 active SVE wells at Morgan Falls Landfill $35,710.00 2. Install 3 passive vents at Morgan Fall Landfill $14,570.00 3. Connect SVE-18 A, B & C to active system $90,970.00 4. Install 2 gas interceptor trenches at Merk/Miles $83,590.00 Total Cost $224,840.00 In November 2020, the County received a Methane Remediation Plan from the Georgia Environmental Protection Division (EPD) stating it has completed a review of the amended methane remediation plan to address the methane exceedances of the Lower Explosive Limit (LEL) at methane monitoring well MM-53. Although the methane had been decreasing since the first detection in April, the September methane monitoring event (Submittal ID: 513521) showed a slight increase. The increase shows that the methane reduction efforts may have plateaued, and more immediate remediation is necessary due to potential nearby receptors. This contract provides all necessary professional services, project management, and administrative support to implement the post closure care services for these landfills. The Scope of Work includes but not limited to these areas:
A. Project Management, Scheduling, Recordkeeping and Reporting B. Implementation of Health and Safety Programs C. Landfill Compliance Inspections D. Landfill Gas (LFG) Management E. Methane Monitoring and Reporting F. Groundwater and Surface Water Monitoring and Reporting G. Merk/Miles Convenience Center Station (Administration/ Oversight) H. South Fulton Community Cleanup Event/Household Hazardous Waste
I. Landfill Maintenance Merk/Miles and Morgan Falls Landfills J. South Fulton Community Cleanup Event/Household Hazardous Waste
All work shall be performed in compliance with the guidelines set forth by the Georgia Department of Environmental Protection Division (EPD).
Community Impact: The County's citizens would experience impacts from migration methane exposures and ground water contamination.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authority to comply with a directive from the Georgia Department of Natural Resources (EPD) to implement an expansion of the Morgan Falls Landfill Gas system. The expansion of the landfill gas system is necessary to eliminate the migration of methane gas along the north boundary of the landfill along Morgan Falls Road. Historical Expenditures: FY2020: The County spent $496,700.00 FY2019: The County spent $496,700.00 FY2018: The County spent $750,338.45
Project Implications: Increase spending authority to comply with a directive from the Georgia Department of Natural Resources (EPD) to implement an expansion of the Morgan Falls Landfill Gas system. The County would face serious penalties from the Georgia Department of Environmental Protection Agency.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this spending increase is not approved, the County will not have the ability to comply with a directive from the Georgia Department of Natural Resources (EPD) to implement an expansion of the Morgan Falls Landfill Gas system and would be in violation with the Georgia Environmental Protection Division (EPD).
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0063 |
1/23/19 |
$.496.700.00 |
|
1st Renewal |
19-0789 |
10/2/19 |
$496,700.00 |
|
2nd Renewal |
20-0646 |
9/16/20 |
$496,700.00 |
|
Increase Spending No.1 |
|
|
$224,840.00 |
|
Total Revised Amount |
|
|
$1,714,940.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $224,840.00
Prime Vendor: Atlantic Coast Consulting, Inc.
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $170,653.56 or 75.90%
Subcontractor: BMS Enterprise
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $44,968.00 or 20.00%
Subcontractor: Test American Laboratories, Inc.
Subcontractor Status: Non-Minority
Location: Tallahassee, FL
County: Leon County
Subcontractor Value: $9,218.44 or 4.10%
Total Contract Value: $224,840.00 or 100.00%
Total M/FBE Value: $44,968.00 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Georgia Department of Natural Resources Methane Remediation Plan
Exhibit 4. Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$496,700.00 |
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Previous Adjustments: |
$993,400.00 |
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This Request: |
$224,840.00 |
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TOTAL: |
$1,714,940.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-M005: Capital, Real Estate and Asset Management, MEP-2018- $224,840.00
Funding Line 2:
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Funding Line 3:
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Funding Line 4:
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Funding Line 5:
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Key Contract Terms |
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Start Date: Click here to enter a date. |
End Date: 12/31/2021 |
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Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
12/31/2021 |