Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract – Department of Public Works, 24ITB1302727A-KM, South Fulton Maintenance & Operations Center Demonstration Garden in an amount not to exceed $21,422.34 with Crabapple Turf Management, Inc. dba Crabapple LandscapEXPERTS (Alpharetta, GA), to provide landscape maintenance services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026, through December 31, 2026.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to renew the existing contract to provide landscape maintenance services.
Scope of Work: This contract provides comprehensive landscape maintenance services for the pollinator and rain gardens located at the Demonstration Garden at the South Fulton Operations and Maintenance Center on Cochran Road in South Fulton.
Community Impact: The garden serves as an outdoor classroom for education of staff, local schools, businesses, and citizens on the importance of water-wise landscaping, wildlife and pollinators.
Department Recommendation: Department of Public Works recommend approval to renew the existing contract.
Project Implications: The ongoing maintenance of the garden allows Public Works to provide the community with continued educational and outreach opportunities on water conservation, water quality, and environmental stewardship.
Community Issues/Concerns: The Department of Public Works is not aware of any issues/concerns raised by the community.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with the agreement.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
09/23/2024 |
$21,422.34 |
|
1st Renewal |
24-0819 |
12/4/2024 |
$21,422.34 |
|
2nd Renewal |
|
|
$21,422.34 |
|
Total Revised Amount |
|
|
$64,267.02 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $21,422.34
Prime Vendor: Crabapple Landscape Experts
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $21,422.34 or 100.00%
Total Contract Value: $21,422.34 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Corlette Banks, Environmental Program Manager, Public Works, 404-612-8097
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$42,844.68 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$21,422.34 |
|
TOTAL: |
$64,267.02 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5401-1160: Water & Sewer Revenue Fund, Public Works, Professional Services $21,422.34.
|
Key Contract Terms |
|
Start Date:
1/1/2026 |
End Date:
12/31/2026 |
|
Cost Adjustment:
|
Renewal/Extension Terms:
No options remain |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2025 |
7/31/2025 |