Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department Public Works, 23ITBC100523A-KM, Water Meters in an amount not to exceed $100,000.00 with Delta Municipal Supply Company (Braselton, GA) to provide water meters. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026, through December 31, 2026.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew the existing contract with Delta Municipal Supply Company to provide water meters.
Scope of Work: This contract provides water meters to be installed at new water service connections and for repairs and replacement of meters at current service locations.
Community Impact: Failure to procure/maintain these items in stock can negatively impact the operational support the Water Services Division has to install water meters in a timely manner. If the meters are not procured efficiently, negative constituent or client health and billing issues can ensue.
Department Recommendation: The Department of Public Works recommends renewing the existing contract.
Project Implications: The efficient procurement of water meters is necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0956 |
12/20/2023 |
$1,500.000.00 |
|
1st Renewal |
24-0732 |
11/6/2024 |
$300,000.00 |
|
Amendment # 1 |
25-0356 |
5/7/2025 |
$79,567.34 |
|
Amendment # 2 |
25-0480 |
6/18/2025 |
$111,333.50 |
|
2nd Renewal |
|
|
$100,000.00 |
|
Total Revised Amount |
|
|
$2,090,900.84 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $100,000.00
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Braselton, GA
County: Braselton County
Prime Value: $100,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $100,000.00 or 100%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Deputy Director, Public Works, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,800,000.00 |
|
Previous Adjustments: |
$190,900.84 |
|
This Request: |
$100,000.00 |
|
TOTAL: |
$2,090,900.84 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $100,000.00.
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
2/1/2025 |
5/6/2025 |