Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 20ITB125868C-CG (B), Glass and Plexiglas Repair and Replacement in the total amount of $10,000.00 with P & E Mirror and Glass, LLC (Fayetteville, GA), to cover the costs for replacement of glass/plexiglass at four (4) Fulton County facilities (Evelyn G. Lowrey Library at Cascade, Quality Living Services, 4700 North Point Parkway and the Neighborhood Union Health Center), and to cover costs for any unforeseen glass replacement needs for the remainder of fiscal year 2023. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to Increase spending authority to provide replacement of glass/Plexiglas at four (4) Fulton County facilities.
Scope of Work: This request for increase in spending authority is needed to cover the costs for replacement of glass/plexiglass at four (4) Fulton County facilities (Evelyn G. Lowrey Library at Cascade, Quality Living Services, 4700 North Point Parkway and the Neighborhood Union Health Center). The total replacement costs for the four (4) facilities are $8,515.00, and the remaining $1,485.00 is to cover any unforeseen maintenance and related expenses for the remainder of the fiscal year 2023.
The Projected Costs:
|
|
Facility |
Description of Work |
Cost |
|
1 |
Evelyn G. Lowrey Library at Cascade |
Replace Glass in Window/including Labor |
$3,425.00 |
|
2 |
Quality Living Service Sr |
Replace Glass in Window/ Replace Glass in Window |
$1,811.00 |
|
3 |
4700 North Point Parkway |
Replace Insulated Glass in two Windows/include Labor |
$2,934.00 |
|
4 |
Neighborhood Union Health Center |
Replace Glass Window/include Labor |
$345.00 |
|
5 |
Preventive Maintenance |
|
$1,485.00 |
|
|
Total |
|
$10,000.00 |
This contract furnish repair, installation and/or replacement of glass and/or plexiglass at various locations on an “as needed” basis. The detailed scope of work will vary by individual projects as assigned over the term of the contract. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, table-top glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products exclude automobiles and truck window glass.
This Countywide contract is considered a stand-by contract that is used on an “as-needed” basis that provide repairs and replacement of damaged glass and/or Plexiglas due to vandalism of County properties.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $10,000.00 is sufficient to cover the costs for labor, materials, repairs, and replacement of glass/plexiglass at four (4) Fulton County facilities, and to cover anticipated related repair maintenance and replacement expenses for the remainder of fiscal year 2023.
Project Implications: This project requires specialty tools, equipment, training, and skills for the replacement of glass/plexiglass at four (4) Fulton County facilities and will not be performed in a timely or cost-effective manner if this increase spending authority is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, the Department cannot provide replacement of glass/plexiglass at four (4) Fulton County facilities.
Contract Modification
P & E Mirror and Glass, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0703 |
10/7/20 |
$25,000.00 |
|
1st Renewal |
21-0794 |
10/20/21 |
$15,000.00 |
|
2nd Renewal |
22-0703 |
10/5/22 |
$15,000.00 |
|
Increase Spending Authority No. 1 |
|
|
$10,000.00 |
|
Total Revised Amount |
|
|
$65,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $10,000.00
Prime Vendor: P & E Mirror and Glass, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $10,000.00 or 100.00%
Total Contract Value: $10,000.00 or 100.00%
Total Certified Value: $10,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$25,000.00 |
|
Previous Adjustments: |
$30,000.00 |
|
This Request: |
$10,000.00 |
|
TOTAL: |
$65,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $10,000.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 79
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |