Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 23ITB458876A-KM, Small Water Meter Installation in an amount not to exceed $620,000.00 with Jewel of the South Inc., (Conyers, GA), to provide small water meter installation services effective January 1, 2024 through December 31, 2024, with two renewal options. (REMOVED)
ITEM REMOVED FROM THE REGULAR MEETING AGENDA AS REQUESTED BY THE COUNTY MANAGER
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To provide small water meter installation services.
Scope of Work: The contract allows a private contractor to install and replace small water meters (under 2”) as necessary for new water service customers and to achieve the Department's goal of maintaining system reliability and ensuring fiscal responsibility.
This type of contractual service has been found to serve the North Fulton area well. The Water Services Division, working with developers and commercial contractors, has been able to establish a good working relationship in providing the timely installation of new water service which the small meter installation contract provides.
Community Impact: As part of continued development activity in North Fulton, there is a need to provide new water meter connections to serve developments from the existing water mains. Additionally, an increase in correct metering of small services has resulted in an increase in revenue and decreased unaccounted usage of water in the water system.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The Small Meter installation contract provides for the installation of new service meters for new customers. The service provides for timely installation of new small meter service while working with developers so as not to impact the development timetable.
Community Issues/Concerns: No community issues/concerns have been raised by constituents
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with this contract award.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $620,000.00
Prime Vendor: Jewel of the South
Prime Status: African American Female Busines Enterprise
Location: Conyers, GA
County: Rockdale County
Prime Value: $620,000.00 or 100.00%
Total Contract Value: $620,000.00 or 100.00%
Total Certified Value: $620,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Award Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: New Vendor Memo
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$620,000.00 |
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TOTAL: |
$620,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $620,000.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 renewal options remain |
Overall Contractor Performance Rating: New vendor
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |