Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Senior Services, RFP# 18RFP11228A-FB, Aging Services in the total amount of $236,409.84 with (A) Senior Services North Fulton (Alpharetta, GA) in the amount of $72,000.00, (B) South Fulton Senior Services (College Park, GA) in the amount of $52,152.48, and (C) Visiting Nurses Health Systems (Atlanta, GA) in the amount of $97,203.00, to provide Aging Services for Fulton County residents aged 60 and above. Effective Date January 1, 2021 through June 30, 2021. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within scope of the contract and necessary for contract completion of the contract, in the specification, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Department of Senior Services recommends approval. The Atlanta Regional Commission Amendment enables the Department to avail more units of service for Case Management. This service is the collaborative process that assesses, plans, implements, coordinates, monitors, and evaluates the options and services required to meet the client's health and human service needs. It is characterized by advocacy, communication, and resource management and promotes quality and cost-effective interventions and outcomes. Volunteer services will also be increased through this amendment. There is a match of $15,054.36 within the Department of Senior Services Budget.
Scope of Work: Case Management is provided contractually through South Fulton Senior Services, Senior Services North Fulton and Visiting Nurses Health System. Senior Services North Fulton and South Fulton Senior Service also provides volunteer services, and Neighborhood Senior Center Management. These approved vendors will administer additional units of service to senior residents.
Community Impact: The amendment supports the Older American Act, with one of the goals of supporting older Americans to live at home and in the community with dignity and independence for as long as possible.
Department Recommendation: The Department of Senior Services recommends approval
Project Implications: The items once approved will provide uninterrupted service delivery to eligible seniors within Fulton County.
Community Issues/Concerns: There are no community issues or concerns
Department Issues/Concerns: There are no department issues or concerns.
Contract Modification:
(A) AGING SERVICES - Senior Services North Fulton
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
18-0422 |
6/20/2018 |
$461,730.27 |
|
Renewal No.1 |
18-0875 |
11/14/2018 |
$1,493,848.73 |
|
Amendment No.1 |
19-0439 |
6/5/2019 |
$86,210.00 |
|
Renewal No. 2 |
19-0775 |
10/2/2019 |
$1,580,058.72 |
|
Renewal No. 3 |
20-0966 |
12/16/2020 |
$1,492,398.24 |
|
This Request |
|
|
$72,000.00 |
|
Total Revised Amount |
|
|
$5,186,245.96 |
(B) AGING SERVICES - South Fulton Senior Services
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
18-0422 |
6/20/2018 |
$453,290.02 |
|
Renewal No. 1 |
18-0875 |
11/14/2018 |
$1,307,737.83 |
|
Amendment No.1 |
19-0439 |
6/5/2019 |
$71,974.00 |
|
Renewal No. 2 |
19-0775 |
10/2/2019 |
$1,379,711.83 |
|
Renewal No. 3 |
20-0966 |
12/16/2020 |
$1,159,236.44 |
|
This Request |
|
|
$52,152.48 |
|
Total Revised Amount |
|
|
$4,424,102.60 |
(C) AGING SERVICES - Visiting Nurses Health System
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
18-0422 |
6/20/2018 |
$477,018.01 |
|
Renewal No. 1 |
18-0875 |
11/14/2018 |
$954,036.02 |
|
Amendment No.1 |
19-0439 |
6/5/2019 |
$212,400.00 |
|
Renewal No. 2 |
19-0775 |
10/2/2019 |
$1,166,436,02 |
|
Renewal No. 3 |
20-0966 |
12/16/2020 |
$1,166,436.02 |
|
This Request |
|
|
$97,203.00 |
|
Total Revised Amount |
|
|
$4,073,529.07 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value $236,409.84
(A)
Contract Value: $52,152.48
Prime Contractor: South Fulton Senior Services
Prime Status: Non-Profit
Location: College Park, GA
County: Fulton County
Prime Value: $52,152.48 or 100.00%
Total Contract Value: $52,152.48 or 100.00%
Total M/FBE Value: Non-Profit
(B)
Contract Value: $72,000.00
Prime Contractor: Senior Services North Fulton
Prime Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Prime Value: $72,000.00 or 100.00%
Total Contract Value: $72,000.00 or 100.00%
Total M/FBE Value: Non-Profit
(C)
Contract Value: $97,203.00
Prime Contractor: Visiting Nurse Health System, Inc.
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $97,203.00, or 100.00%
Total Contract Value: $97,203.00 or 100.00%
Total M/FBE Value: Non-Profit
Matching Funds: $15,054.36 (In Department of Senior Services Budget)
Grand Total Contact Value: $236,409.84 or 100.00%
Grand Total M/FBE Value: Non-Profit
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 4 to Form of Contracts
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-612-9558
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,392,038.30 |
|
Previous Adjustments: |
$11,946,510.37 |
|
This Request: |
$221,355.48 |
|
TOTAL: |
$13,559,904.15 |
Grant Information Summary
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Amount Requested: |
$221,355.48 |
☐ |
Cash |
|
Match Required: |
$15,054.36 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2020 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2021 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183X-1192 |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
461-183-AR21-1160: Grant, Senior Services, Professional Service - $221,355.48
Funding Line 2:
100-183-183X-1192: General, Senior Services, Aging Grant Supplemental - $15,054.36
Funding Line 3:
Funding Line 4:
Funding Line 5:
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