Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Information Technology (FCIT), 99999-SPD-SPD0000210-0006, Audiovisual Equipment and Related Services in the total amount of $1,350,000.00 with Audiovisual Innovations, Inc. (Duluth, GA) to provide Countywide audio-visual systems, equipment, support, and services to be effective upon BOC approval through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Fulton County operates multiple facilities using audio-visual and broadcast technology. Much of the technology across the enterprise is aging, outdated and ready for scheduled replacement. Failure from any of these systems will cause disruption and a negative perception. As a result, we are requesting an agreement that enables ongoing maintenance/support services, replacement and an upgrade of the audio/visual and broadcast technology.
Scope of Work: The vendor will provide products and services for the installation and maintenance of Fulton County audio visual systems. The work will include installation of products, wiring, cabinetry, electrical and sound systems associated with the audio-visual needs of the various County agencies. The prior agreement expired on December 31, 2023, and the County is currently operating on an extension.
Community Impact: This service will offer improved systems and provide better communication and visualization options for citizens utilizing libraries and County facilities.
Department Recommendation: FCIT recommends approval of this request.
Project Implications: The approval of this contract will enable the required audio-visual systems operational/maintenance support, modernizing and refreshing technology.
Community Issues/Concerns: There are no community concerns with this request.
Department Issues/Concerns: There are no departmental concerns with this request.
Contract Modification: This is a new request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Kevin Kerrigan, CIO, Information Technology
Exhibits Attached
Exhibit 1: SWC-AVI Supplier
Exhibit 2: FY 2024 Project List
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,350,000.00 |
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TOTAL: |
$1,350,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
Funding lines to be provided by agencies requesting systems and services
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 70
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: 9/30/23 |
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7/1/2023 |
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