Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, 23ITB139005A-JWT, Standby Utility Pavement Patching & Paving Services in an amount not to exceed $200,000.00 with the K&E Group USA, LLC (Atlanta, GA) to provide standby utility pavement patching and paving services. Effective upon BOC approval through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☒
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This request is for an increase in spending authority for K&E Group USA, LLC (Atlanta, GA) to provide standby utility pavement patching and paving services.
This is a unit-based contract, and the unit prices are subject to adjustment, either an increase or a decrease. If the quantities for any work items increase, the Bidder agrees to perform the additional work at the unit prices originally quoted.
The requested increase in spending is due to the following factors:
1. An increased number of projects that required paving were completed this summer.
2. The sizes of the patches are much larger than initially planned because the cities are requiring full lane patches beginning and ending 100 feet before the utility cut. For example, a relatively small 6x6 utility cut, the cities are requiring the patch to be 206’ long by 12’ wide.
This request is within the Public Works budget, and no additional funding is required.
Scope of Work: The contract provides for Standby Utility Pavement Patching & Paving Services. The work consists of providing all labor, equipment, and materials necessary for the construction, installation, and emergency repair of, among other things, streets, sidewalks, curbs, gutters, and other pavement within Fulton County. The work includes providing an emergency paving repair crew on an as-needed basis. All work shall be in conformance with the contract documents, drawings, and Fulton County standards and specifications. The work will be located in various locations throughout Fulton County.
This request for additional spending authority is necessary because the number and size of repairs has exceeded the amount projected for the year and we will deplete the current funding amount before the end of the fourth quarter of 2025.
Community Impact: This contract will benefit the community by providing patching to pavement disturbed by water and sewer maintenance, installations, and repairs.
Department Recommendation: The Department of Public Works recommends approval of this increase in spending authority.
Project Implications: This service ensures the immediate repair of damaged pavement and pavement patching in locations throughout Fulton County.
Community Issues/Concerns: The Department of Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: No issues or concerns have been raised by the Department.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0636 |
9/20/23 |
$300,000.00 |
|
1st Renewal |
23-0947 |
12/20/23 |
$300,000.00 |
|
Amendment No. 1 |
24-0443 |
6/26/2024 |
$300,000.00 |
|
2nd Renewal |
24-0641 |
10/2/2024 |
$600.000.00 |
|
Amendment No. 2 |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$1,700,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract $200,000.00
Prime Vendor: K & E Group USA LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $140,000.00 or 70.00%
Subcontractor: Kemi Construction
Subcontractor Status: African American Male Business Enterprise
Location: College Park, GA
County: Fulton County
Contract Value: $40,000.00 or 20.00%
Subcontractor: ACS Concrete Conyers
Subcontractor Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Contract Value: $20,000.00 or 10.00%
Total Contract Value: $200,000.00 or 100%
Total Certified Value: $180,000.00 or 90%
Exhibits Attached
Exhibit 1: Amendment Form No. 1
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Wyvern Budram, Traffic Operations Manager, Public Works, 404-612-2249
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$1,200,000.00 |
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Previous Adjustments: |
$300,000.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$1,700,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-W053: Water & Sewer R & E, Public Works - $200,000.00
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Key Contract Terms |
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Start Date: BOC Approval |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/14/2025 |
3/13/2025 |