Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Senior Services RFP# 18RFP11228A-FB, Comprehensive Nutrition Care in the amount of $319,144.43 with Open Hand Atlanta (Atlanta, GA), to provide home delivered meals, meal delivery and nutrition counseling for Fulton County residents aged 60 and above. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 104-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specification, services, time of performance or items and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Fulton County Department of Senior Services recommends approval of the CARES-Act funding awarded from the Atlanta Regional Commission to provide Emergency Home Delivered meals to eligible Fulton County seniors aged 60 and above. The CARES-Act funding was approved during the May 19, 2021 Fulton County Board of Commissioners meeting.
Scope of Work: Fulton County Department of Senior Services is the County Based Agency designated to provide Older American Act services within Fulton County. The Department is responsible for the planning and coordination of Case Management, Congregate Meals (Neighborhood Senior Centers), Home Delivered Meals, In-Home Services and Transportation. This funding increase will cover an additional 44,950 Emergency Home Delivered meals to eligible Fulton County seniors aged 60 and above.
Community Impact: The CARES Act amendment will provide an additional 44,950 Emergency Home Delivered Meals.
Department Recommendation: The Department recommends approval.
Project Implications: This amendment will cover meals for 651 eligible Fulton County seniors aged 60 and above
Community Issues/Concerns: There are no community issues or concerns
Department Issues/Concerns: There are no Department issues or concerns
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-0995 |
12/6/2017 |
$1,988,384.22 |
|
Amendment No. 1 |
18-0376 |
6/6/2018 |
$550,000.00 |
|
1st Renewal |
18-0745 |
10/17/2018 |
$1,998,385.00 |
|
Amendment No. 2 |
19-0040 |
6/5/2019 |
$130,000.00 |
|
2nd Renewal |
19-0776 |
10/2/2019 |
$1,997,384.22 |
|
Amendment No. 3 |
20-0338 |
5/6/2020 |
$411,734.00 |
|
Amendment No. 4 |
20-0421 |
6/17/2020 |
$445,335.35 |
|
3rd Renewal |
20-0962 |
12/16/2020 |
$3,157,646.13 |
|
Amendment No. 5 |
21-0408 |
6/2/2021 |
$672,355.16 |
|
This Request |
|
|
$319,144.43 |
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Total Revised Amount |
|
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$11,670,368.51 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $319,144.43
Prime Contractor: Open Hand Atlanta
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $234,858.29 or 73.59%
Subcontractor: Senior Services North Fulton
Subcontractor Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Contract Value: $35,839.92 or 11.23%
Subcontractor: Senior Services South Fulton
Subcontractor Status: Non-Profit
Location: College, GA 30338
County: Fulton County
Contract Value: $48,446.12 or 15.18%
Total Contract Value: 319,144.43 or 100.00%
Total M/FBE Value: Non-Profit
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 6 to Form of Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-612-9558
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,988,384.22 |
|
Previous Adjustments: |
$9,362,839.86 |
|
This Request: |
$319,144.43 |
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TOTAL: |
$11,670,368.51 |
Grant Information Summary
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Amount Requested: |
$319,144.43 |
☐ |
Cash |
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Match Required: |
$0 |
☐ |
In-Kind |
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Start Date: |
7/1/2020 |
☐ |
Approval to Award |
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End Date: |
9/30/2021 |
☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-183-ARCV-1192 / Aging Grant Supplemental - $319,144.43
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Key Contract Terms |
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Start Date: 7/1/2020 |
End Date: 9/30/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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