Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, 24ITB1326442A-BKJ, Water Meter Reading in an amount not to exceed $441,034.00 with Texas Meter & Device Company (Waco, TX) to provide water meter reading services. Effective upon BOC approval through December 31, 2026. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
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All Districts |
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District 1 |
X |
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District 2 |
X |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: Fulton County provides water distribution services to four cities North of the Chattahoochee River, including Alpharetta, Johns Creek, Milton, and a portion of Roswell. Residential and commercial water meters are read by an on-site contractor who records the readings and provides the data to the Finance Department to send out bills to the customers.
Scope of Work: The Department of Public Works is requesting an additional $441,034.00 in spending authority with Texas Meter & Device Company for FY2026, in addition to the $658,966.00 previously approved by the Board of Commissioners under Agenda Item No. 25‑0821 on November 5, 2025. With this increase in spending authority, the total FY2026 for water meter reading will be approximately $1,100,000.00.
The FY2026 budget allocation was not changed based on the expectation that the advanced meter infrastructure (AMI) project would be deployed in 2026. However, due to financing constraints associated with purchasing and delivering 80,000 AMI meters as a single project, the AMI implementation has not proceeded as originally planned. As a result, additional spending authority is now required.
Community Impact: Without accurate meter reading, the Public Works and Finance Departments will not be able to ensure timely and accurate collection of fees for delivery of water service.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Billing and collections will be severely impacted if these services are not provided.
Community Issues/Concerns: Public Works is not aware of any Community Issues or concerns.
Department Issues/Concerns: The Department of Public Works has no issues or concerns.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
24-0902 |
12/18/2024 |
$658,966.00 |
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1st Renewal |
25-0821 |
11/05/2025 |
$658,966.00 |
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Amendment #1 |
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$441,034.00 |
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Total Revised Amount |
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$1,758,966.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $441,034.00 or 100%
Total Contract Value: $441,034.00
Prime Vendor: Texas Meter & Device Company
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $441,034.00 or 100.00%
Total Contract Value: $441,034.00 or 100.00%
Total Certified Value: $00.00 or 00.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Deputy Director Water Distribution, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$1,317,932.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$441,034.00 |
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TOTAL: |
$1,758,966.00 |
Fiscal Impact / Funding Source
Funding Line 1:
201-540-2112-1160: Water & Sewer Revenue, Public Works, Professional Services - $441,034.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating:91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2025 |
6/30/2026 |