Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Registration and Elections, #47800-SOS0000037, Master Solution Purchase and Services Agreement in the amount of $135,950.00 with Dominion Voting Systems, Inc. (Denver, CO), to provide ballot paper and equipment for the 2022 General Primary/Special Elections and General Primary Runoff. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On July 29, 2019, the Georgia Secretary of State entered into a Master Solution Purchase and Services agreement with Dominion Voting Systems, Inc., to provide a new statewide voting system. Section 1.4, Purchasing by State and other State Entities, allows the County to acquire services, software, equipment and/or licensed programs under this Agreement.
Scope of Work: On January 24, 2020, Registration & Elections received notification from the Office of the Georgia Secretary of State, Elections Director that all ballots marked by electronic Ballot Making Devices (BMDs) in the statewide uniform voting system, must be marked on security paper provided by Dominion Voting Systems. This request is to purchase 800,000 ballot paper for the 2022 May Primary and June Primary Run-off. This request is also for 40 ATI Kits that provide ADA capabilities to voting equipment, and to purchase an EMS Server, that is required to perform Logic and Accuracy Testing, concurrently, at the Elections Preparation Center warehouse and a second location. This equipment will be a backup server.
Community Impact: None
Department Recommendation: The Department of Registration and Elections recommends approval of this agenda item.
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: This is a new request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Master Solution Purchase and Services Agreement
Exhibit 2: Cost Proposal 1
Exhibit 3: Cost Proposal 2
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Interim Director, Registration & Elections, (404) 612-7020
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$135,950.00 |
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TOTAL: |
$135,950.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2654-1410; Elections, Regis & Elect, - $15,000.00
Funding Line 2:
100-265-2654-1475: Elections, Regis & Elect, - $104,000.00
Funding Line 3:
100-265-2654-1456: Elections, Regis & Elect - $5,950.00
Funding Line 4:
100-265-2654-1410: Elections, Regis & Elect - $11,000.00
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Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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