Department
Real Estate and Asset Management
Requested Action
title
Request approval of recommended proposals - Department of Real Estate and Asset Management, 23RFP04262023K-BKJ, Design-Build Services for the Renovation and Refurbishment of Fulton County Government Facilities in an amount not to exceed $28,035,619.00 with Winter Johnson Group (Atlanta, GA) (a joint venture comprised of The Winter Construction Company, LLC and Johnson Construction Services, LLC) to provide Design-Build Services for the renovation of selected areas in the Fulton County Government Center Complex and the Central Library. Effective upon issuance of Notice to Proceed (NTP) for 750 consecutive calendar days or completion of construction project as determined by Fulton County. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with State of GA O.C.G.A. § 36-91-1 et seq., Georgia Local Government Public Works Construction Law, all competitive sealed proposals (RFPs) for public works construction projects (CM at Risk, Construction Program Management, Design/Build Projects) costing $100,000.00 or more shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: In June of 2018, the Department of Real Estate and Asset Management (DREAM) was authorized to seek proposals from Architectural and Design firms to conduct a spatial assessment of the following facilities: 1) the Government Center complex located at 141 Pryor Street S.W. and 2) select floors (6-8) of the Central Library. The study analyzed current space utilization, staffing levels, and the impact of technology on how the County provides programs and services in both the short and long-term. The result was a recommendation on how to effectively realign the designated facilities/areas to take advantage of newly developed space standards in order to maximize space utilization and improve overall efficiency of service delivery to meet the long-term space and service needs of the constituents and employees of Fulton County in the post-pandemic environment.
The County retained the Sizemore Architectural Group to conduct the initial utilization survey and has completed the necessary and related surveys, analysis and schematic planning for the project and is ready to develop the related construction documents for the project through this recommendation.
This project is funded in whole or in part by funds made available through the AMERICAN RESCUE PLAN ACT (ARPA).”
Scope of Work: To provide Design-Build services for the design and construction of the total program area which includes all floors in the Fulton County Government Center and floors 6-8 in the Central Library.
The Design Build Services shall consist of, but not be limited to:
• Design Services - Develop and provide necessary design and permit documents needed to implement the construction project.
• Construction Services - Oversight of all construction activities.
• Post Construction Services - Provide all activities and deliverables associated with Close-out.
• Project Management (in coordination with Fulton County Staff and Departments)
• Building analysis and Mobilization Plan for each Sequence Year
• Management and execution of a Safety Plan
• Prepare project schedule and monthly updates to reflect variance
• Management and execution of Design - Construction Documents Phase
• Management and execution of all required permits
• Management and execution of the Construction Procurement Phase
• Management and execution of all Construction Phase activities
• Management and execution of the Post Construction Phase
• Execute fully the requirements and intent of the RFP
The County requires a project schedule that reflects a phased approach with an estimated timeframe of 660 calendar days to complete construction once design work is completed and corresponding permits are received.
Community Impact: Significantly improved service delivery to Fulton County citizens through the effective use of public space within the facilities to meet the future and long-term space and service needs of the constituents of Fulton County in the post pandemic environment.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
After review, evaluation, and consideration, including oral interviews with both firms, of all available information related to the requirements and evaluation criteria of the RFP, the Evaluation Committee has determined that the proposal submitted by Winter Johnson Group, JV, with a total score of 86.4% is the recommended firm for award of project #23RFP04262023K-BKJ, Renovation and Refurbishment of Fulton County Government Center Facilities.
The recommended design-builder will work in collaboration with DREAM’s Building Construction team representatives.
Project Implications: Construction on selected areas in the Government Center will require staff of various areas to either be relocated or telework during individual project phases.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this proposal is not approved, the County does not have the capacity, or the expertise, to perform the Design/Build services for the Renovation and Refurbishment of Fulton County Government Facilities.
Contract Modification
No. This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Construction Value: $28,035,619.00
Prime Vendor: Winter-Johnson Group (JV- 70/30)
Prime Status: The Winter Construction Company, LLC (TBD) Non-Minority & Johnson Construction Services, LLC (TBD) AABE
Location: Atlanta, GA
County: Fulton County
Prime Value: TBD
Subcontractor: Johnson Construction Services LLC
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Total Contract Value: TBD
Total Certified Value: TBD
The Prime Contractor (CM) must identify the major subcontractors that will be utilized during the construction phase (i.e. site, site utilities, foundation, steel, electrical, plumbing, etc.) at fifty percent (50%) of the construction document stage.
The Prime Contractor must ensure that all subcontractors that will be utilized on this contract have been identified for all bid packages released no later than eight (8) weeks after 100% Construction Documents released.
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$28,035,619.00 |
|
TOTAL: |
$28,035,619.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
448-520-ARP1-INFR: American Rescue Plan, Real Estate and Asset Management, Health Infrastructure - $28,035,619.00
|
Key Contract Terms |
|
Start Date: Effective upon NTP |
End Date: 750 consecutive days or successful completion determined by Fulton County |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/8/2023 |
1/23/2024 |