Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Department of Public Works, 20RFP126602K-BKJ, Building Code Administration, Construction Management, and Planning Services to increase the hourly billing rates as outlined in the attached letter with NOVA Engineering and Environmental, LLC (Kennesaw, GA), to provide building code administration services, construction management services and planning services. No additional funding is required. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work:
The contract allows for NOVA to provide building code administration, construction management, and planning services associated with new development and redevelopment activity within the Fulton Industrial District area of unincorporated Fulton County. This contract provides building code administration services on an as needed basis for the five following functional areas: administration, inspections of commercial buildings, inspections of residential buildings, commercial plan review and residential plan review.
The contract was renewed by the Board of Commissioners on October 20, 2021 (Agenda Item #21-0826). Shortly after the start of 2022, NOVA requested that their hourly rates be adjusted by 7.5% due to the increases in the Consumer Price Index (CPI) in 2021. The letter received by Public Works from NOVA with the proposed rates and supporting information may be found as Exhibit 3. If this contract with the revised hourly rates are approved, the contract amount will remain at $390,000.00 for 2022 and will not be increased without BOC approval.
Community Impact: Approval of revised hourly increases will avoid delays in processing of permits and inspections associated with new and redevelopment in the unincorporated area of Fulton County.
Department Recommendation: The Department of Public Works recommends approval of change order less than 10% to the contract with NOVA not to exceed the awarded amount of $325,000.00.
Project Implications: The increase in hourly rate will allow for NOVA to continue in their role to process, approve, and inspect new and redevelopment projects in the unincorporated area of Fulton County. Without this increase, it is likely that Fulton County would need to resolicit for these services.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with the proposed hourly rates.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0992 |
12/16/2020 |
$390,000.00 |
|
1st Renewal |
21-0826 |
10/20/2021 |
$325,000.00 |
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Amendment No. 1 |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$715,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $325,000.00
Prime Vendor: NOVA Engineering and Environmental, LLC
Prime Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Prime Value: $325,000.00 or 100.00%
Sub-Contractor: NONE
Total Contract Value: $325,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Change Order Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: FC Building Codes Adm Services
Contact Information
title
David Clark, Director of Public Works
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$390,000.00 |
|
Previous Adjustments: |
$325,000.00 |
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This Request: |
$0.00 |
|
TOTAL: |
$715,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
301-540-1252-1160: South Fulton Sub-District, Public Works, Professional Services - $25,000.00
Funding Line 2:
301-540-1256-1160: South Fulton Sub-District, Public Works, Professional Services - $125,000.00
Funding Line 3:
301-540-1257-1160: South Fulton Sub-District, Public Works, Professional Services - $175,000.00
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Key Contract Terms |
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Start Date: BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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1/1/2021 |
07/71/2021 |